Job Details

Job Description
A privately-owned management company with branch offices in Hong Kong and Vancouver is looking for an Executive Assistant to CEO and COO. While the company’s core business is the development of commercial and residential real estate in the U.S., Canada and Hong Kong, the company also maintains a diverse portfolio of interests in property management, travel services, wine business, and sourcing solutions.
Job duties include but not limited to:

Executive Assistant
• Supporting CEO/COO at both the executive and personal levels
• Managing CEO/COO’s calendar for business and social events
• Running business and/or personal errands as directed
• Drafting and reviewing correspondences and e-mails
• Screening phone calls and mail
• Coordinating meetings and phone conferences, participating in meetings and taking meeting minutes
• Assisting Human Resources department in recruiting, new hire intake/orientation, termination, payroll calculation, compensation and benefits administration and recordkeeping, maintaining employee files and the HR filing system, etc
• Providing back-up support to other Executive Assistants in the team
• Frequent overseas business travel is required 


Ideal candidate should possess the followings:
• Minimum 3 to 5 years in administrative/executive support roles with increasing responsibilities
• A 4-year College degree with major in Finance, Accounting, or Business Development would be an advantage
• Must be energetic, self-motivated, and be able to multi-task
• Excellent written and verbal communication skills
• Proven time management and prioritization skills

• Proficiency in MS Office Suite and Outlook (especially Excel spreadsheet)
• Highly accountable with excellent work ethics
• Language proficiency in Chinese is a MUST

The company offers:
• Competitive salary commensurate with experience
• Paid Personal Time Off
• Health benefits including medical, dental, and vision
• 401(K) plan with company match
• Free onsite parking available

For immediate consideration, please forward your cover letter and resume in Word format with “Application for Executive Assistant to CEO/COO” in the subject line. We look forward to hearing from you soon.