Job Details

Legal Practice Assistant (to Chairman)

  2019-09-13     KSG Consulting     California St     $80-90K year  

Position: Legal Practice Assistant (to Corporate Chairman)

Location: San Francisco or Palo Alto, CA

Comp Package: Base salary up to $90K, Paid OT, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Responsibilities for Legal Practice Assistant:

  • Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients
  • Heavy calendaring in Outlook; manage contacts lists and send invitations.
  • Act as a proactive gatekeeper of attorneys’ calendar and time
  • Act as a liaison between attorneys and other departments throughout the Firm
  • Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed
  • Create, edit and process client bills as applicable
  • Create, format, edit, proofread, compare, print, scan and photocopy documents in Word, Excel and PowerPoint
  • Screen internal and external correspondence, emails, memos, and reports
  • Coordinate absence memorandums per attorneys’ specifications
  • Arrange, coordinate and organize travel with support from onsite agents
  • Prepare and submit expense reports and reimbursements
  • Create and maintain case lists
  • Manage conference room reservations; organize services/set ups, advise building’s lobby desk of visitors
  • Enter contacts, update information and create event lists and mailing lists
  • Conduct research as requested

Qualifications for Legal Practice Assistant:

  • Bachelor’s degree required
  • 5+ years of related administrative support experience
  • 2+ years Corporate Law experience
  • Ability to handle confidential and sensitive information
  • Exhibits a strong attention to detail and ability to multitask
  • Proficient in Microsoft Office Suite, time entry software, Chrome River and travel services and tools
  • Excellent written, oral and interpersonal skills

Do not contact this company in solicitation of any product or service.

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