Job Details
Principal Executive Assistant
2026-10-18 The Fountain Group South San Francisco,CA
Description:
Description
Manage complex scheduling with various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality.
Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings).
Lead the planning, organization, and execution of large-scale meetings that entail the added complexity of managing schedules across multiple time zones with key stakeholders.
Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings.
In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or on sites, including but not limited to: Global Town Halls, team meetings, etc.
Independently lead the planning & execution of meetings at Congress events, Global Summits, etc.
Draft email communications on behalf of manager, team, department, leader, etc.
Manage departmental Sites, Spaces, websites, newsletters, etc.
Qualifications
If you are interested in hearing more about the position, please respond to this post with your resume attached or contact me at 813-321-6403.
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.
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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
Job Details:
- Pay: $60-80/hr
- 12+ month position, with potential extension based on performance and budget
- Work Schedule: Monday - Friday (Standard 1st Shift)
Description
Manage complex scheduling with various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality.
Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings).
Lead the planning, organization, and execution of large-scale meetings that entail the added complexity of managing schedules across multiple time zones with key stakeholders.
Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings.
In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or on sites, including but not limited to: Global Town Halls, team meetings, etc.
Independently lead the planning & execution of meetings at Congress events, Global Summits, etc.
Draft email communications on behalf of manager, team, department, leader, etc.
Manage departmental Sites, Spaces, websites, newsletters, etc.
Qualifications
- Bachelor's degree required.
- Minimum 5-7 years of experience supporting Senior Level Executives (senior director and above, VP and above preferred).
- Pharma industry experience is a plus.
- Large corporate experience required.
- Strong administrative skills - calendar management, meeting planning and management, travel management, expense reporting, presentations, etc.
- Experience with MS Office, Google Workspace, Virtual Meeting technologies, and PM tools.
If you are interested in hearing more about the position, please respond to this post with your resume attached or contact me at 813-321-6403.
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.
#LI-KC1
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy