Job Details

Office Assistant / Bookkeeper

We're partnering confidentially with a well-established property management company in Sausalito to find an Office Assistant / Bookkeeper who wants real room to grow. This is a great fit for someone who's organized, upbeat, and energized by keeping a busy office running like clockwork. You'll become the backbone of the office — the person tenants, vendors, and the management team all rely on to get things done right and on time.

As Office Assistant / Bookkeeper, you'll own the day-to-day administrative and bookkeeping functions that keep the business moving: tenant and vendor communication, accounts payable, credit card reconciliation, and office organization. You'll work closely with the management team, with a clear path to grow your responsibilities as you prove yourself. Success in this role means being responsive, detail-oriented, and comfortable juggling multiple priorities without dropping the ball.

- Answer phones and emails, providing polite, professional assistance

- Maintain tenant and vendor files

- Handle credit card reconciliation and accounts payable

- Get quotes for new construction jobs

- Follow up on insurance requirements from tenants and vendors

- Manage time cards for contractors

- Maintain and organize the filing system in Google Drive

- Update company forms as needed

- Create and maintain spreadsheets

- Prepare expense reports

- Help keep company policy and procedure manuals current

- Support the day-to-day management of commercial real estate properties

- High school diploma or equivalent

- 3+ years of office experience, ideally in real estate or construction (not required)

- Excellent organizational skills — able to prioritize and manage multiple tasks in a fast-paced environment

- Strong verbal and written communication skills

- Proficiency with Word, Excel, and Google Drive

- Exceptional attention to detail and follow-through

- Ability to maintain clear, orderly records and strict confidentiality

- Upbeat, positive, and kind

- A natural multi-tasker who thrives with variety

- Responsive and proactive — you meet challenges head-on

- Highly organized with a keen eye for detail

- Trustworthy with sensitive business and tenant information

Compensation & Benefits

$80,000–$90,000 base (or $40/hr, depending on experience)

Opportunity for growth within the company

On-site role in Sausalito, CA