Job Details

Job Title: Program Support Assistant

Major duties:

• The timekeeper for the service is responsible for updating approximately 53 timecards daily. This includes entering leave when the employee is unable, adjusting tour of duties when a sudden change is required due to unexpected absence. All must be done with 100% to ensure employees are paid correctly.
• Receive and sort mail for entire service. Prepare documents and packages for outbound mail, FedEx, and UPS. Receive all FedEx and UPS packages for the service, maintain a tracking log of all incoming and outgoing FedEx and UPS packages. Anesthesiology researchers have special requirements that need to be strictly adhered to in order to maintain research protocols.
• Due to the nature of the research being completed in Anesthesiology it is imperative that the files be labeled according to research protocols, all electronic documents are printed and securely placed in file folders. Due to the quantity of research keeping the research projects separated, and complete at all times in preparation for surprise auditors is essential.
• Typing meeting agendas, minutes, and attendance for a multitude of meetings. Working with staff to develop PowerPoint presentations from detailed notes and reports. Require significant knowledge of office automation systems and a fully qualified typist to perform word processing duties.
• Receives all visitors in person on the phone in a courteous manner. Take detailed messages for staff. Keep service directory up to date. Point of contact for internal customers i.e., Pain Clinic MSA, Chief of Staff support staff, PACU support staff.

Other duties as assigned.

Work Schedule: 8:00am-4:30 pm or as determined by supervisor.

Position Description Title/PD#: Program Support Assistant (OA)/PD02170-O