Job Details

Temporary Administrative Assistant

St. Cecilia School is a vibrant Catholic school in the Archdiocese of San Francisco. The school is dedicated to fulfilling its mission of a rich tradition of ensuring the highest level of learning through faith and excellence in education. Individuals applying must be able to support and promote the Catholic Identity of the school. The school community is seeking qualified candidates to fill a full-time Temporary Administrative Assistant position.

FLSA Status: Regular, Non-Exempt, 40 hours/week, 7:30 am-3:30 pm

Position Summary

Positive Public Relations for the School

Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school's front office. Answer and respond to telephone, email, and in-person inquiries from students, staff, parents, and the general public Coordinate with vendors and community organizations

School Office Operations

Provide administrative and clerical support to the Principal and/or Teachers as directed by the Principal Record student and school staff attendance Maintain all current & past students/families in School Information System Perform data-entry, file maintenance, and record-keeping duties, including but not limited to: Student Cumulative Files Enrollment Packets and Forms Student Medical Notes Maintain school-wide communications Support Principal with Weekly Newsletter Organize all outgoing papers for families to be sent home as needed Complete Field Trip Forms Update School Calendar accordingly on school platforms Support Staff in Website and Social Media Updates Maintain Office Equipment and Supplies Make copies Sort Incoming & Outgoing Mail

Requirements / Qualifications

Education and/or Experience: Bachelors or Associates Degree preferred Experience in clerical/secretarial work, including word processing preferred Prior experience in a school setting or institution of higher education, preferred Sufficient training to perform tasks assigned by the Principal and Administrators Language Skills: Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school English, required Bi-lingual (English/Spanish) preferred

Technical Skills: Proficient at word processing, presentation and electronic and mail applications Experience with school information systems (SIS) Working knowledge of workday or willingness to learn schedules Proficient with Word, Excel, PowerPoint, and Google applications Physical Requirements: Ability to sit, walk, stand, and climb stairs, alternating as needed and sometimes for prolonged periods of time. Must be able to bend, pull, and also reach above the shoulder level. Must be able to lift 25 lbs. Pay Range: $28-30/hour

Please email a cover letter, resume, and 2 references to Megan Rabbitt, Interim Principal: mrabbitt@stceciliaschool.org. Notice of Non-Discrimination All school staff of Catholic Schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories. (Administrative Handbook, #4111.4)

CalPERS Links

Not all postings qualify for CalPERS. Informational Only.

• CalPERS Retirement Benefits

The EDJOIN online application is not being used with this posting. Please review the posting for instructions on how to apply or contact the Employer by emailing/calling the contact person listed with the posting information above.