Job Details

Immigration Law Firm Administrative Professional

Robert Half is partnering with a national immigration law firm to source an administrative professional for their San Francisco team on a long-term contract basis. This role provides administrative and project support to a high-volume legal team handling business immigration matters. It offers the opportunity to work in a fast-paced, detail-oriented environment alongside professionals dedicated to navigating complex immigration processes.

Responsibilities

• Perform high-volume data entry and maintain database accuracy for case records and client information.
• Create and maintain electronic and physical client files, ensuring all documentation is properly organized and up to date.
• Draft, edit, print, and distribute correspondence, petitions, applications, and related case materials.
• Monitor and track the status of cases, key deadlines, and expiration dates; run and update reports as needed.
• Open and close records/cases, ensuring records are accurate and complete.
• Schedule internal and client meetings, coordinate calendars, and arrange conference calls.
• Organize, sort, and distribute incoming mail; route to appropriate team members per established procedures.
• Undertake independent projects and assist with special assignments as directed.
• Prepare and process invoices; track client payments and maintain billing records.
• Make travel arrangements and process business expenses as needed.
• Provide general clerical support, including copying, scanning, printing, and faxing.
• Communicate with clients to request outstanding documentation and provide routine status updates.
• Maintain knowledge of procedural and processing requirements for various non-immigrant and immigrant visa petitions/applications.