Job Details

TRIO Program Lead Analyst

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department: Office of Research and Sponsored Programs/TRIO

Appointment Type: Temporary.

Permanent status in this position cannot be earned. This temporary appointment can be concluded prior to the stated temporary appointment end date on or before June 30, 2027, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base: Full-Time

Work Schedule: Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range: $6,382.00 - $7,331.00 per month ($76,584.00 - $87,972.00 annually)

Salary is commensurate with experience.

Position Summary: Under the lead work direction of the Principal Investigator, the TRIO Program Lead Analyst serves as the administrative and operational lead for the SOAR TRIO program. The incumbent is responsible for coordinating and administering program operations in compliance with federal TRIO regulations, University policies, and established program requirements.

The position independently performs complex analytical and administrative work related to program planning, fiscal management, compliance, and reporting. This includes monitoring program activities, preparing and analyzing reports, and supporting the evaluation of program effectiveness. The incumbent provides lead work direction on administrative processes, coordinates workflows, and serves as a liaison with campus and external partners to support program operations.

Grant Operations

• Collaborating with the Principal Investigator to develop, carry out, and revise as needed, the strategies, vision, mission, and goals of SOAR TRIO.
• Adhere to the grant proposal and work with the Principal Investigator to set program priorities and ensure effective service delivery.
• Continuously assess office processes, procedures, and practices to support program goals and share insights with staff during scheduled meetings.
• Coordinate, support, and facilitate workshops and community-building events in alignment with TRIO mandates and the approved grant proposal.
• Ensure alignment with evolving U.S. Department of Education regulations and university policies to protect and strengthen program resources.
• Prepare and ensure timely submission of Annual Performance Reports (APRs) and budget documents to the U.S. Department of Education.
• Ensure all participants admitted into the program meet federal TRIO eligibility requirements.
• Maintain participant performance and application records, updating and creating documentation as needed.
• Participate in the upkeep of program web applications, websites, and social media platforms.
• Implement the grant-established Plan of Operation and adjust it as needed to meet program objectives and respond to policy changes.
• Carry out grant-specified evaluation procedures, including assessment of participant satisfaction, academic progress, and progress toward program objectives.
• Share program successes, best practices, and notable outcomes with campus and community partners.
• Work with advising and tutoring centers to highlight the needs of first-generation and low-income students and promote institutional support for TRIO populations.
• Explore, pursue, and secure external funding opportunities to sustain long-term program services.
• Support and promote the growth of the SOAR TRIO Alumni Association, fostering engagement, volunteerism, and potential financial support.

Administrative Leadership & Staff Guidance

• Provide direction, guidance, and ongoing support to program staff, including feedback on key program activities such as workshops, advising, tutoring, and community events.
• In partnership with Main HR and ORSP, ensure appropriate staffing levels, including preparing and revising position descriptions for staff and student roles.
• Collaborate with HR and ORSP on staff recruitment, selection, and onboarding processes.
• Offer daily leadership to staff to ensure smooth and effective program operations.
• Coordinate opportunities for staff training, skill-building, and professional growth.
• Hold regular staff meetings to support communication, alignment, and strong program execution.

Fiscal Management

• Prepare and present quarterly budget reports to Principal Investigator.
• Comply with the established University and federal TRIO accounting, budgeting, and expense principles.
• Anticipate fiscal structural issues and work on solutions to same, with support of Principal Investigator.
• Coordinate and complete all requirements for programmatic and budgetary requirements
• Manage and track funding via established university systems and retain internal records of monthly expenses and balances.
• Submit budgets, budget narratives, and any other Dept. of Ed. related requests.

Supporting Internal and External Community Collaboration

• Represent the program at on/off campus events.
• Participate on campus and regional advisory boards related to the support of target population and share best practices and insight to strengthen support for target population and student programs in general.
• Work with the College to represent SOAR TRIO to admitted students at Explore and Preview days.
• Create and foster collaborative relationships with the University's academic departments, campus partners, student services Leads, community organizations, and state or federal agencies to develop and/or maintain program resources

Other duties assigned

Minimum Qualifications

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ability to anticipate