Job Details

Project Engineer

Location: Hayward, CA (servicing various sites across the Greater Bay Area) Industry Focus: Institutional Education Construction Projects Employment Type: Full-time

Must Haves

• Proven experience supporting start-to-finish construction projects in the institutional education sector
• Working knowledge of Procore or similar construction project management software
• Strong administrative, organizational, and document control skills
• Ability to process subcontractor and owner commitment documents within strict timelines
• Ability to prepare, track, and manage RFIs and submittals independently or with direction
• Clear and professional written and verbal communication skills
• Ability to work from a central office and travel to various local project sites as needed
• Understanding of bidding workflows, including preparing bid invitations, plan distribution, and bid recaps
• Ability to meet tight deadlines for construction documentation, including submittals and change orders
• Experience working in coordination with Project Managers, Superintendents, and Accounting teams

Nice To Haves

• Bachelor's degree in Construction Management, Engineering, or a related field
• Prior experience with DSA (Division of the State Architect) projects
• Familiarity with prevailing wage documentation and compliance

Responsibilities

• Provide comprehensive administrative and documentation support to assigned Project Managers
• Process subcontractor agreements, POs, work orders, and change orders in Procore within 48 hours
• Process owner contracts, change order proposals, and final change orders as required
• Receive and log executed subcontract documents and upload to Procore within 24 hours
• Prepare and track RFIs and submittals in accordance with project schedules and deadlines
• Draft and issue professional correspondence as needed or directed
• Support bidding processes including document preparation, outreach, and tracking
• Maintain organized and up-to-date project files throughout the project lifecycle
• Provide field teams with current subcontractor and project information
• Prepare project closeout documents and notice of completion within 30 days of project wrap-up
• Label and organize field/office files and prepare for archiving
• Coordinate and schedule project start-up and close-out meetings
• Generate cost reports and assist with monthly financial reporting
• Attend weekly project meetings and document outcomes as needed
• Collaborate with the Accounting team on billing cycles and resolve related issues