Job Details

divh2People And Office Coordinator/h2pInkitt is building the Disney of the 21st Century, standing at the forefront of technology and entertainment. Leveraging AI and predictive algorithms, Inkitt discovers unknown stories and turns them into blockbuster hits, producing a new $1M ebook every 4 weeks and selling directly to consumers through its Galatea app. Inkitt has become the 11th most bestseller-generating publisher in the world, boasting a 40x higher hit-rate than traditional publishers. Recently raising a Series C and backed by some of the top VCs such as: Khosla, Kleiner Perkins, and NEA Ventures, our recent expansion into CandyJarTV is only the beginning of our journey to becoming the next-gen entertainment powerhouse./ph3About the Role:/h3pInkitt is looking for a People and Office Coordinator who will play a central role in fostering an exceptional employee experience while keeping our San Francisco office running smoothly. This role is ideal for someone who thrives in a fast-paced, people-centered environment and enjoys creating thoughtful moments that bring teams together. Youll be the face of our office, the go-to resource for employees, and a key partner in our People Operations function. As our company scales, this role is becoming increasingly technical; we are looking for a tech-forward coordinator who is comfortable leveraging AI to streamline and automate systems within office management and people operations./ppWhat Youll Do:/pulliThis role is split evenly between Office Coordination (50%) and People Operations (50%)./li/ulh3Office Coordination (50%)/h3ulliOverseeing day to day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming./liliManaging supplies, inventory, swag and vendor relationships. You will proactively identify ways to use AI and automation to streamline tracking and reordering processes./liliPlanning and executing in-office events including happy hours, culture moments, offsites, All Hands, and CandyJar movie premieres./liliActing as the liaison with the facilities team and landlord for repairs, security, and building needs./liliGreeting and hosting visitors to create a welcoming office experience./li/ulh3People Operations (50%)/h3ulliPartner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification./liliManaging employee lifecycle updates within Inkitts HRIS, Rippling, ensuring accurate, timely employee data. You will utilize scripts and automation to reduce manual data entry across our HR platforms./liliRunning surveys and supporting additional employee health and culture initiatives./liliSupporting compliance with employment and benefits regulations./liliActing as the primary contact for employee questions about benefits, leave, and time off./li/ulpWhat Youll Bring:/pulli2+ years of experience in a People Operations, Office Management, or similar role in a fast-paced environment./liliHands on experience managing an office or workplace operations, including vendors, supplies, facilities coordination, or on-site event support./liliStrong multitasking, prioritization, and time management skills./liliExperience with HRIS platforms such as Rippling or similar tools./liliComfort using Slack, Google Suite, Zoom, and managing Google hardware to support smooth day to day operations./liliStrong technical aptitude using AI tools for automation including practical experience using Google Apps Script to connect systems and automate repetitive workflows, familiarity with leveraging LLMs to increase efficiency in drafting communications, summarizing data, or building operational frameworks./liliA proactive, solutions-oriented mindset with a passion for employee experience and creating a welcoming, well-run office environment./liliExcellent interpersonal and communication skills./liliBonus: Familiarity with HR compliance and employment regulations./li/ulpWho We Are Looking For:/pulliAutonomous/liliBring solutions instead of problems/liliHighly data driven/liliQuick to action/liliA high functioning workaholic/liliLooking for exponential career growth/liliHave lots of fun building a generational AI x Entertainment company/li/ulpWhat Well Offer:/pulli401k plan, designed to help you save for the future/liliHealth benefits tailored to your needs, including medical, dental, and vision coverage/liliProfessional coaching for everyone/liliTeam-building events, including our annual Tulum trip/liliUnlimited access to our Galatea app and Galatea TV app/liliUnlimited budget for self-development books/liliCharity donation of your choice at your one year anniversary/liliFree lunch in office everyday/liliClass Pass membership for US based employee and gym access for Berlin employees/liliDog friendly offices in Berlin and San Francisco/li/ulp$80,000 - $110,000 a year Salary offers are determined based on the candidates experience, skills, and alignment with the requirements of the role, as well as internal equity and market benchmarks./ppAt Inkitt, we strive to build a company culture and provide employment opportunities based on diversity and inclusion. We believe every author should have an equal opportunity to succeed, as should our team members. As a growing team from 20+ countries, we welcome everyone to apply./p/div