Job Details

Job Title: Administrative Assistant

Location: South San Francisco, CA

Industry: Professional Services

Contract: 6+ months

Pay: $24-$27/hour

Benefits: Vision, Dental, Health, 401k

Job Description:

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.

Key Responsibilities:

• Manage scheduling, travel coordination, and calendar management for executives
• Prepare meeting spaces and assist with internal and external meeting logistics
• Track and submit expense reports, invoices, and other administrative documentation
• Support project teams with meeting coordination, agenda prep, and follow-up
• Maintain a clean, organized, and welcoming office environment
• Collaborate with cross-functional teams across the U.S. and internationally
• Handle special projects and operational tasks as needed

Qualifications:

• 2-4+ years of administrative experience, preferably in a professional or client-facing environment
• High school diploma required; associate's or bachelor's degree preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong communication skills – both written and verbal
• Confident, dependable, and detail-oriented with excellent time management
• Able to manage multiple priorities with professionalism and poise