Job Details

The Judge Group is currently hiring for an HR Specialist for a full time, direct hire, remote position in San Francisco, CA

This job is REMOTE IN SAN FRANCISCO BAY AREA

We are seeking a proactive, resourceful, and detail-oriented HR Specialist to join our team. This role supports both the clients internal operations and the day-to-day HR and administrative needs of independent physician practices. The HR Specialist will work closely with the Associate Director, HR Business Partner, to ensure smooth operations, exceptional client service, and consistent HR compliance across all engagements.

This job will have the following responsibilities:

Practice-Facing HR Support

• Support practice partners through onboarding, from contract signature to HR/payroll go-live.
• Serve as a first point of contact for HR-related inquiries from designated practice partners.
• Provide support on HR policies, procedures, employee relations, and best practices under California employment law.
• Assist practices with employee relations issues, performance management, and corrective action documentation.
• Conduct or assist in HR-related training sessions for practice managers and staff.
• Collaborate with 3rd-party HR vendors (e.g., Namely, Mineral, benefits brokers) to resolve escalated issues.
• Support the review of practice handbooks, job descriptions, and compliance checklists.

Employee Benefits & Payroll Coordination

• Support the administration of employee benefit programs (health, dental, vision, retirement, etc.) by coordinating between practices and benefits brokers.
• Assist with benefit enrollments, terminations, and employee inquiries.
• Facilitate introductions to benefit partners and track open enrollment tasks.
• Collect and verify payroll setup data for new practices; review payroll implementation and pay schedules for accuracy.
• Serve as a liaison between practices and payroll specialists to troubleshoot issues or discrepancies.

Compliance & Record-Keeping

• Ensure compliance with federal, state, and local employment laws and regulations for practice partners.
• Maintain accurate, organized, and confidential HR and payroll records in accordance with retention requirements.
• Conduct internal HR audits and assist in executing corrective action or improvement plans.
• Assist in tracking HR trainings, compliance deadlines, and policy updates.

Internal Support & Administration

• Provide direct administrative and project support to the Associate Director, HR Business Partner.
• Assist in drafting policies, SOPs, presentations, and internal HR communications.
• Help manage internal files, communications, and vendor relationships.
• Support HR data entry, reporting, and system maintenance within HRIS and project tracking tools.
• Help develop internal process improvements to increase operational efficiency and client satisfaction.

Collaboration & Communication

• Build strong, trusting relationships with practice partners and internal teams.
• Communicate clearly and professionally with physicians, practice managers, and external partners/vendors.
• Contribute to team meetings, special projects, and cross-functional initiatives supporting MedWay's mission.

Qualifications & Requirements:

• 3+ years of HR experience in a related role.
• Prior experience in multi-site HR support, consulting, or healthcare environments strongly preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of California HR laws, wage & hour compliance, and employment best practices.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Proficient in HRIS and payroll systems
• Ability to handle sensitive and confidential information with discretion.
• Experience in healthcare or physician practice operations preferred.

If interested please reach out to Ricki at rhoffman@judge.com with an updated copy of your resume