Job Details

About the Role

The Front Desk Office Coordinator plays a critical role in ensuring Prado Group's office operates seamlessly and professionally while delivering a high-quality experience for employees, executives, and visitors. Serving as both the face of the office and a key operational partner, this role combines front desk leadership, office management, and administrative coordination.

This position requires strong ownership, sound judgment, and the ability to anticipate needs before they arise. The Coordinator proactively manages office operations, supports executive logistics in partnership with the Chief of Staff, and drives organization and efficiency across daily workflows and special projects. This position has a starting range of $35.00 per hour.

Who You Are

You are highly organized, proactive, and solutions-oriented, with a strong sense of ownership over your work. You anticipate needs, prioritize effectively, and remain composed in a fast-paced environment with shifting demands. You take pride in creating an exceptional workplace experience and operate with professionalism, discretion, and attention to detail. You are equally comfortable managing day-to-day operational tasks and improving processes to make the office run more efficiently over time.

Benefits:

• Work from Home one day per week.
• Paid Holidays
• Paid Sick Leave
• Paid Vacation
• 401K Match
• Potential for Bonuses
• Company paid Life Insurance
• Health Insurance

What You'll Do

Below are selected responsibilities that specifically relate to this need for a background check; please note this list is not fully comprehensive. For a complete overview of all job duties, refer to the detailed job description:

Front Desk Leadership & Workplace Experience

• Serve as the primary point of contact for visitors, clients, and staff, setting a professional and welcoming tone for the office
• Manage front desk operations and communications with responsiveness and professionalism
• Ensure meeting spaces are prepared and office standards are consistently maintained
• Maintain an organized, polished, and functional workplace environment
• Office Operations & Administration
• Own daily office operations, identifying and addressing needs proactively
• Maintain office systems, records, and organizational procedures to support operational efficiency, this may include access to confidential data.
• Partner with office leadership to continuously improve workplace processes and organization
• Manage administrative workflows including expense support and operational tracking
• Provide cross-functional administrative support and execute special projects with minimal supervision
• Executive & Team Support
• Coordinate scheduling and logistics in partnership with the Chief of Staff
• Anticipate executive and team needs to support productive workdays
• Coordinate meetings, meals, and internal office events with strong attention to detail
• Coordinate office events including holiday events and other team gatherings
• Office Supplies, Vendors & Facilities Coordination
• Manage inventory, purchasing, and vendor coordination for office supplies, equipment, and services
• Ensure shared spaces, kitchen areas, and office resources remain fully functional and well maintained, while troubleshooting problems and coordinating with building management
• Exercise judgment in vendor selection and purchasing within company guidelines

What You'll Bring

Education & Experience

• 2+ years of administrative, office coordination, or workplace operations experience in a professional environment
• Associate or bachelor's degree preferred
• Active Notary license a plus
• Proven ability to manage confidential information with discretion

Technical Skills & Abilities

• Proficiency in Microsoft Office, Adobe PDF, and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to manage competing priorities with sound judgment
• Detail-oriented with strong follow-through and accountability
• Comfortable leveraging mobile technology and productivity tools

Physical Demands & Work Environment

• Indoor office environment with moderate noise level
• Frequent sitting, walking, and computer use
• Regular verbal communication and administrative tasks
• Prado Group operates in-office approximately four days per week
• Minimal local travel may be required during business hours

Fair Chance Statement

The Prado Group complies with the San Francisco County Fair Chance Ordinance (FCO) and the California Fair Chance Act (FCA). We will not inquire about or consider your criminal history until after a conditional offer has been extended. If a background check reveals a conviction that we believe may be directly related to the duties of this position, we will:

· Provide a written individualized assessment,

· Include a copy of the background check, and

· Give you at least five (5) business days to respond with relevant information or documentation.

The written individualized assessment will consider: (1) the nature and gravity of the offense or conduct, (2) the time elapsed since the offense, conduct, or completion of the sentence, (3) the nature of the job held or sought, and (4) any evidence of rehabilitation or mitigating circumstances. If Prado Group intends to proceed with an adverse action after reviewing the applicant's response, a second written notice of adverse action will be provided, giving the applicant an additional seven (7) business days to respond before a final decision is made.

A past conviction does not automatically disqualify you from employment. We review each case individually and consider time passed, relevance to job duties, and any evidence of rehabilitation.

Equal Employment Opportunity

The Prado Group is an Equal Opportunity Employer. We prohibit discrimination and harassment based on race (including hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age (40 and over), sexual orientation, reproductive health decision-making, military or veteran status, domestic violence or sexual assault victim status, political affiliation, or any other characteristic protected under the California Fair Employment and Housing Act (FEHA) or applicable federal, state, or local law.

Reasonable Accommodation Notice

• Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and California's Fair Employment and Housing Act. If you require a reasonable accommodation to participate in the application or interview process, please contact HR@pradogroup.com.