Job Details

About TerraVerde Energy

TerraVerde is a leading independent energy consulting firm proudly supporting clients with the design and deployment of energy projects and programs that reduce costs, increase resiliency (backup power), and enhance sustainability. Since 2009, we have supported the successful implementation of over $500 million worth of distributed solar and battery energy storage systems for which we provided independent technical and financial feasibility analyses, project development (competitive solicitation) support, project implementation management (overseeing design, interconnection, incentive applications, and construction), and continue to provide ongoing asset management services (performance monitoring, operations & maintenance, revenue program management, detailed energy & financial performance reporting) for a portfolio of over 500 solar & battery energy storage systems.

Role

TerraVerde Energy is seeking a highly organized, detail-oriented Data Acquisition Specialist & Business Operations Administrator to support critical operational workflows across the business. This is an onsite role with a requirement to be at our Sausalito, CA office.

This role sits at the intersection of data, client coordination, and internal operations, and is ideal for someone who enjoys keeping things moving, following up on details, and supporting a fast-paced, collaborative team.

You will work closely with the Chief of Staff and gain exposure to multiple areas of the business, including data operations, finance support, and HR/business operations.

Key Responsibilities

Data Acquisition & Customer Coordination

• Proactively reach out to clients to request required utility data (RFI follow-ups)

• Track and manage outstanding data requests to ensure timely project execution

• Maintain organized records of received documentation and data

Reporting & Data Support

• Assist with ad hoc reporting and data compilation across projects

• Support internal teams with data organization and basic analysis

Time Tracking & Invoicing Support

• Audit employee time entries for completeness and accuracy

• Assist with invoicing reconciliation across systems (BigTime / QuickBooks)

• Flag inconsistencies and follow up with internal stakeholders

(Note: This role does not perform accounting functions)

Business Operations & Administrative Support

• Support office operations, including team supplies and coordination

• Assist with internal events and team logistics

• Coordinate office lunches and catering orders

• Provide general administrative support across business operations

• Assist with creation of proposals via team input

• Assist with contract execution from templates

Growth & Development

• Receive training and exposure to HR and Business Operations functions

• Opportunity to grow into broader operational responsibilities over time

Characteristics of the Ideal Candidate

• Detail-obsessed and organized — nothing slips through the cracks, and you naturally track and follow up on loose ends
• Persistent and proactive — you are comfortable following up multiple times to get what's needed, especially from clients or busy teammates
• Strong sense of ownership — you take responsibility for tasks and see them through to completion without needing constant direction
• Clear and professional communicator — able to confidently reach out to clients and internal teams in a polished, friendly manner
• Process-oriented thinker — you enjoy creating structure, improving workflows, and keeping systems clean and up to date
• Comfortable with routine + variety — you can handle repetitive tasks (like tracking and follow-ups) while also jumping into new ad hoc projects
• Team-first mindset — willing to step in and support wherever needed to help the broader team succeed
• Adaptable and flexible — able to shift priorities as business needs evolve in a fast-paced environment
• Positive, can-do attitude — you bring energy and reliability to the team and take pride in being someone others can count on

The Data Acquisition Specialist & Business Operations Admin is expected to demonstrate TerraVerde Credo & Values which are:

1. We advocate for the interests of our clients. We provide objective analysis and guidance to generate options that maximize value for our clients per their specific needs and up to date information, so our clients never experience a negative surprise
2. As the representative for our clients, we are completely independent of any installer, supplier, or project finance capital source.
3. We are committed to full transparency with our clients.
4. We educate our clients with an unbiased assessment of project risks and benefits so they can make informed decisions.
5. We are a learn-it-all not a know-it-all company. We are committed to lifelong learning so we can provide our expertise to our clients in energy technology, infrastructure opportunities, private & public incentives & funding.
6. Reputation > Revenue - We will sacrifice situational opportunities for sustainable practices

Compensation

• Hourly Rate: $27–$34 per hour, depending on experience
• Classification: Non-exempt, hourly
• Schedule: Approximately 25–30 hours per week

Benefits:

This is a part-time position and is not eligible for company-sponsored health benefits. Employees are eligible for paid sick leave in accordance with company policy and California law. Additional time off or benefits may be discussed based on experience.