Job Details

Office & Operations Manager

This is an on-site role in the Financial District of San Francisco.

Overview

We're looking for a highly organized and proactive Office & Operations Manager to oversee day-to-day operations, improve internal processes, and support a growing team. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and takes ownership with precision and professionalism.

Key Responsibilities

1. Financial Operations & Reporting

• Invoicing & Accounts Receivable: Manage client billing, process payments, and maintain accurate financial records using QuickBooks
• Expense Tracking & Analysis: Monitor and categorize expenses; build and maintain Excel-based reports for budgeting and insights
• Financial Oversight: Ensure accuracy, consistency, and timeliness in all financial documentation

1. Travel Coordination

• Travel Coordination: Plan and book travel for executives and teams, handling changes and challenges with a solutions-first mindset

1. Office Operations & Process Improvement

• Operational Efficiency: Manage office logistics and continuously identify opportunities to streamline systems and workflows
• Vendor Management: Maintain relationships with vendors and service providers, ensuring cost-effective purchasing and reliable service
• Cross-Team Support: Act as a central point of coordination to keep operations running smoothly across the organization

What We're Looking For

• Strong experience with QuickBooks (invoicing, payments, financial tracking)
• Advanced proficiency in Excel (reporting, analysis, budgeting)
• Exceptional organizational and multitasking skills with high attention to detail
• A resourceful problem-solver who takes initiative and ownership
• Ability to operate both strategically and hands-on
• Excellent communication and interpersonal skills

Why This Role Matters

This is a high-impact role at the center of the organization. You'll play a key part in keeping operations efficient, supporting leadership, and enabling the team to perform at its best.