Job Details

Job Title: Executive Administrative Assistant

Location: San Francisco, CA (Hybrid)

Salary Range: $85,000 – $100,000

Hours: 8:30 AM – 5:30 PM

Our client, a leading global investment firm, is seeking a highly motivated Executive Administrative Assistant to support a dynamic team in their San Francisco office. This role is ideal for a polished, detail-oriented professional who thrives in a fast-paced, collaborative environment and is passionate about delivering high-level administrative support.

Key Responsibilities

Executive & Team Support

• Provide executive administrative support to San Francisco-based team members.
• Manage complex calendars and scheduling across multiple stakeholders.
• Coordinate virtual and in-person meetings.

Travel & Expense Management

• Arrange and manage domestic and international travel.
• Prepare and submit expense reports and provide platform support.

Client & Meeting Coordination

• Prepare high-volume client materials including printing, binding, and shipping presentations.
• Coordinate catering for onsite client meetings.
• Manage visitor requests and reception coverage as needed.

Office & Team Operations

• Support general administrative needs of the San Francisco office.
• Coordinate off-site team events and social gatherings.
• Assist with annual holiday cards and client gift distributions.
• Provide backup support to other administrative team members.

Special Projects

• Support podcast logistics in partnership with the Marketing team.

Qualifications

• Bachelor's degree required.
• Strong attention to detail with a high level of organization.
• Intermediate to advanced proficiency in Microsoft Office and Outlook.
• Professional demeanor with excellent communication skills.
• Proven ability to multitask and prioritize a heavy workload.
• Team-oriented with the ability to work independently.
• Flexible, proactive, and able to meet deadlines in a fast-paced environment.
• Comfortable collaborating across global teams and time zones.
• Legally authorized to work in the United States.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

• We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.