Job Details

We are seeking a highly skilled, proactive, and discreet Part-Time Personal Assistant/Executive Assistant to support a senior executive with extensive responsibilities across multiple public boards, family needs, and household management. This is a unique opportunity to work closely with a dynamic leader, managing both high-level professional responsibilities and personal priorities. The role offers variety, autonomy, and exposure to complex board and executive-level operations, and it requires discretion, strategic thinking, and initiative.

Estimated at 20-25 hours per week (hours could vary).

Responsibilities

• Manage scheduling across two public boards, coordinating complex domestic and international engagements.
• Coordination for an internationally listed board, ensuring compliance with U.S. and Japan communication and file-sharing standards while creatively and securely managing the transfer of sensitive materials across platforms.
• Handle executive's master calendar, working with other Executive Assistants, as needed.
• Arrange and support travel for business and family, including private jets, cars, catering, and using travel services.
• Support travel for family members living domestically and abroad.
• Oversee multiple residences, including active renovations, maintenance, and project coordination.
• Manage a robust social and philanthropic calendar with discretion.
• Handle stock filings, credit card access, expense reporting, and other personal administrative tasks.
• Draft, review, and send communications to high-profile recipients (e.g., political leaders, senior executives) with extreme discretion.
• Maintain the highest level of discretion, with strong judgment on what information to share or withhold across multiple business and personal contexts.
• Additional responsibilities as requested.

Qualifications

• Senior-level support experience in large, global companies, ideally in tech, semiconductors, or public boards.
• Able to anticipate needs, prioritize tasks, and operate independently while placing requests in a strategic context.
• Understands the sensitivity of working across multiple public company boards and handles confidential information with absolute discretion.
• Highly proficient in Gmail, with excellent written and verbal communication skills; comfortable using text, call, and email for professional coordination.
• Bay Area location preferred (for household and in-person support), or Austin, TX a secondary priority.

117993

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.