Job Details

Who We Are

As a family-owned company, PALECEK values integrity, loyalty, and strong partnerships. We are driven to improve, innovate, and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service. We are passionate about creativity and believe that beautiful spaces enhance the quality of life.

Summary

The HR Coordinator supports the day-to-day operations for the Human Resources department. This role serves as a key point of contact for employees and internal teams; and assists with a variety of HR functions. The HR Coordinator will prioritize confidentiality, accuracy, consistency, and the overall employee experience.

The HR Coordinator provides administrative and operational support across the employee lifecycle, including onboarding and offboarding, employee inquiries, documentation management, internal events, training sessions, and coordination of HR processes. This role also helps maintain our HR information system (HRIS), by accurately entering data and assisting with the production of various reports.

Description

• Serve as a highly visible, approachable first point of contact for employees, fostering trust and acting as an HR ambassador across the organization
• Champion a positive workplace culture
• Coordinate the intake process of employee concerns by listening to the employee, providing guidance, and escalating matters appropriately while supporting the employee's well-being
• Provide clear, accurate and consistent guidance to employees and managers on HR policies, procedures, and workplace practices
• Assist HR Analyst with payroll, benefits, and leave-related processes by coordinating information, assisting with employee questions, and partnering with internal and external stakeholders to ensure timely resolution
• Support HR Senior Manager with onboarding, offboarding, and employee lifecycle transactions, ensuring a smooth and positive experience at every stage
• Process and maintain accurate personnel records, employee changes, and documentation in the HRIS
• Contribute to continuous improvement of HR processes by identifying gaps, recommending enhancements, and supporting change initiatives
• Act as a connector between employees and HR, reinforce HR programs, initiatives, and company values through clear communication and follow-through

Key Qualifications

• 2 or more years of experience in HR operations, or a related administrative coordinator role, with a strong interest in continued learning and development
• Must be bilingual in English and Spanish (verbal and written)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), especially with data entry in Excel or similar spreadsheets; and with comfort learning new software as needed
• College degree preferred, but equivalent work experience is considered
• Demonstrated curiosity and willingness to learn HR systems, processes, and employment practices across multiple areas of HR
• Exposure to HRIS platforms (such as Paycom) or similar systems preferred, with the ability to quickly learn new tools and technologies
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Clear, empathetic communicator who can interact professionally with employees at all levels of the organization
• Ability to ensure the confidentiality of highly sensitive information
• High level of discretion and attention to detail when handling confidential and sensitive information
• Ability to build trust, collaborate effectively, and serve as a supportive and approachable HR resource

Physical Requirements

• Operate in a professional office environment
• Moderate noise i.e. business office with computers, phone, printers and light traffic
• Regularly required to walk across 250,000 sq. ft. warehouse, stand, sit, talk, hear, and use hands and fingers to operate a computer
• Occasions where there may be prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 30 pounds

Pay & Benefits

• Pay Range: $30.00 – $33.00 per hour
• Competitive Paid Time Off
• A flexible health plan offering medical, dental, and vision benefits.
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Account
• 401(k) Savings Plan
• Profit Sharing Benefits
• Generous Employee Discount