Job Details

About HappyRobot

HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces. Our AI workers don't just communicate - they make decisions, take action, and run operations autonomously across voice, email, and enterprise systems. Born in Y Combinator (S23) and backed by a16z and Base10 with over $60M raised, we power critical operations for global enterprises worldwide.

About the Role

As Recruiter Coordinator, you'll be the operational backbone of our recruiting team - ensuring every candidate has a seamless, world-class experience from first interview to Day 1. You'll work closely with recruiters, hiring managers, and founders to keep our hiring engine running smoothly as we scale.

Responsibilities

Own end-to-end interview scheduling and coordination across multiple time zones

Manage candidate communications, ensuring timely and warm touchpoints throughout the process

Maintain and optimize our ATS - keeping data clean, pipelines accurate, and reporting up to date

Coordinate hiring manager debriefs and ensure feedback is collected promptly after interviews

Support onboarding logistics for new hires, partnering with People Ops to deliver a great Day 1 experience

Help improve recruiting operations by identifying bottlenecks and proposing process improvements

Assist with employer branding efforts, including event coordination, swag, and LinkedIn content support

Why Join Us?

Opportunity to work at a high-growth AI startup, backed by top investors.

Rapidly growing and backed by top investors including a16z, Y Combinator, and Base10.

Ownership & Autonomy - Take full ownership of projects and ship fast.

Work With the Best - Join a world-class team of engineers and builders.

Our Operating Principles

Extreme Ownership

We take full responsibility for our work, outcomes, and team success. No excuses, no blame-shifting if something needs fixing, we own it and make it better. This means stepping up, even when it's not "your job." If a ball is dropped, we pick it up. If a customer is unhappy, we fix it. If a process is broken, we redesign it. We don't wait for someone else to solve it we lead with accountability and expect the same from those around us.

Craftsmanship

Putting care and intention into every task, striving for excellence, and taking deep ownership of the quality and outcome of your work. Craftsmanship means never settling for "just fine." We sweat the details because details compound. Whether it's a product feature, an internal doc, or a sales call we treat it as a reflection of our standards. We aim to deliver jaw-dropping customer experiences by being curious, meticulous, and proud of what we build even when nobody's watching.

We Are "Majo"

Be friendly & have fun with your coworkers. Always be genuine & honest, but kind. "Majo" is our way of saying: be a good human. Be approachable, helpful, and warm. We're building something ambitious, and it's easier (and more fun) when we enjoy the ride together. We give feedback with kindness, challenge each other with respect, and celebrate wins together without ego.

Urgency with Focus

Create the highest impact in the shortest amount of time. Move fast, but in the right direction. We operate with speed because time is our most limited resource. But speed without focus is chaos. We prioritize ruthlessly, act decisively, and stay aligned. We aim for high leverage: the biggest results from the simplest, smartest actions. We're running a high-speed marathon not a sprint with no strategy.

Talent Density and Meritocracy

Hire only people who can raise the average; 'exceptional performance is the passing grade.' Ability trumps seniority. We believe the best teams are built on talent density every hire should raise the bar. We reward contribution, not titles or tenure. We give ownership to those who earn it, and we all hold each other to a high standard. A-players want to work with other A-players that's how we win.

First-Principles Thinking

Strip a problem to physics-level facts, ignore industry dogma, rebuild the solution from scratch. We don't copy-paste solutions. We go back to basics, ask why things are the way they are, and rebuild from the ground up if needed. This mindset pushes us to innovate, challenge stale assumptions, and move faster than incumbents. It's how we build what others think is impossible.