Job Details

Hybrid Executive Assistant

3 days in office in San Mateo, CA (Mon-Wed)

Salary: $95,000-110,000k a year

Our San Mateo office is seeking a dynamic Executive Assistant to the Sales Director to provide high-level administrative and business development support.

If you are a highly organized, self-motivated professional who thrives in fast-paced environments, enjoys building relationships, and wants to contribute to international business development, this is your chance to make an impact!

What You'll Do

Executive Support & Planning

• Manage the Director's calendar, meetings, and travel arrangements across the US
• Prepare meeting briefs, draft minutes, and coordinate follow-ups
• Handle administrative matters and claims processing with efficiency and discretion

Office & Operations Management

• Keep the San Mateo office presentable and fully functional
• Manage office assets, supplies, vendor relationships, and budget planning
• Support business continuity planning and knowledge management initiatives
• Work with insurance brokers to obtain quotes and support risk management decisions

Market Development & Stakeholder Engagement

• Conduct market research and identify potential business leads (~5–10% of the day)
• Build relationships with stakeholders to facilitate business connections
• Support events, analyze engagement data, and assist in lead nurturing campaigns

Who You Are

• Exceptional communication and interpersonal skills with the confidence to engage senior executives
• Highly organized, proactive, and detail-oriented with the ability to manage multiple priorities
• Strong analytical and research capabilities with experience in sales or business operations a plus
• Comfortable with MS Office, Salesforce, LinkedIn, and other business tools
• Enthusiastic about learning and exploring industry trends and global business opportunities

Qualifications

• 3–5 years of experience in executive or administrative support required
• Familiarity with international business and Singapore's economic landscape is a plus, but not required

Apply today and be part of a team that shapes the future of global business! Send your resume to ...@kellyservices.com Or call Daisy at 562-###-####