Job Details

Job Title: Administrative Assistant / Office Coordinator

Location (city, state): San Francisco, CA (100% onsite)

Industry: Professional Services / Consulting

Pay: $85,000 – $97,000 annually + overtime eligibility + bonus potential

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.

Job Description:

This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.

Key Responsibilities:

• Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
• Coordinate office operations including supplies, vendor relationships, and general workplace organization
• Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
• Process expense reports and assist with routine administrative tasks
• Support planning and execution of office events and team activities
• Assist with onboarding new hires and general HR/administrative projects
• Partner with internal stakeholders to ensure smooth day-to-day operations

Qualifications:

• 2–4+ years of administrative, office support, or similar experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High level of professionalism with a proactive, "can-do" attitude
• Comfortable working onsite five days per week
• Local to the San Francisco area with a reasonable commute

Preferred:

• Experience supporting executives or senior leaders
• Exposure to office management or operations responsibilities
• Familiarity with collaboration tools such as Teams or Zoom
• Bachelor's degree or equivalent experience

Additional Details:

• Schedule: Monday–Friday, standard business hours (8:00 AM – 5:00 PM)
• Flexibility required for occasional early or late hours (overtime paid at 1.5x)
• Fully onsite role with no current hybrid option
• Interview process includes multiple rounds (virtual and onsite)
• Background check required
• Professional references will be requested

Perks:

• High-visibility role with direct interaction with leadership
• Opportunity for career growth into an Executive Assistant position
• Dynamic, people-facing work environment
• Collaborative and team-oriented office culture
• Overtime earning potential and bonus opportunity