Job Details

Escrow Assistant

Contract with potential to convert

Location: Pacifica CA. Fully On-site

Schedule: Monday – Friday 8am-5pm

Pay range: $26-32/hour

About the Role:

We're seeking a detail-oriented Escrow Assistant to support a busy escrow team in delivering smooth, accurate, and timely real estate transactions. This role contributes to both pre-closing and post-closing processes and requires strong communication, customer service, and administrative skills. The ideal candidate is organized, dependable, and able to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Support pre-closing and post-closing tasks
• Provide administrative and transactional support to the Escrow Officer
• Assist with document preparation, data input, balancing figures, disbursements, and money transfers
• Maintain communication with clients, agents, lenders, and all transaction parties
• Review contracts, commitments, and required documents in preparation for closing
• Submit post-closing packages to lenders for funding authorization
• Ensure all parties receive accurate settlement statements prior to closing
• Coordinate collection of information needed to finalize sales or refinances
• Maintain transparent communication with team members and escalate issues when needed
• Assist with electronic recordings with county offices
• Support compliance, workflow accuracy, and internal process standards
• Maintain a positive, solutions-oriented attitude
• Perform other duties as assigned

Knowledge, Skills & Abilities:

• Ability to understand escrow processes, state/local requirements, and real estate regulations
• Familiarity with basic compliance guidelines (e.g., RESPA, TILA, and industry best practices)
• Strong written and verbal communication skills
• Comfortable working with numbers, proration calculations, and transaction-related math
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and respond to shifting deadlines
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong customer service orientation

Preferred Qualifications:

• Previous experience in an escrow or transaction-processing role a plus

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.