Job Details

Job Opening: Full-Time Business Office Assistant

Join the Tice Valley Team!

Compensation: $24.00 per hour

General Purpose:

The primary purpose of the Business Office Assistant position is to maintain administrative activities in accordance with applicable federal, state, and local standards, guidelines, regulations, and established policies and procedures. You'll play a crucial role in ensuring that proper administrative procedures are maintained at all times while supporting the overall operations of the facility.

Essential Duties:

• Administrative Support: Follow schedules and instructions from your supervisor while adhering to established policies and procedures.
• Organizational Duties: Assist in organizing, planning, and directing administrative activities to support the smooth operation of the facility.
• Meeting Documentation: Maintain accurate minutes of meetings and file documentation as necessary.
• Community Representation: Serve as a key representative of the community, contributing actively to community relations and awareness.
• Support to Management: Assist the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks as needed.
• Clerical Functions: Perform clerical and accounting duties, including cash receipts and ancillary data management.
• HR and Payroll Assistance: May assist with Human Resources and payroll duties.
• Interdepartmental Collaboration: Develop and maintain good working relationships with personnel from various departments within the facility.
• Incident Reporting: Assist in recording all incidents and accidents, filing in accordance with established policies and procedures.
• Administrative Projects: Help with administrative studies and projects as assigned or as they become necessary.
• Ergonomics Compliance: Ensure that administrative staff adhere to established ergonomics policies to prevent work-related injuries and illnesses.
• Supply Management: Maintain an adequate supply of office supplies and equipment to meet daily operational needs.
• Confidentiality: Agree not to disclose resident protected health information and promptly report any suspected violations to the Administrator. Maintain confidentiality regarding all resident care information.

• Previous experience in an administrative role, preferably in the healthcare sector.
• Strong organizational and communication skills.
• Proficient in clerical and accounting functions.
• Ability to handle sensitive information confidentially and adhere to HIPAA regulations.