Job Details

Facilities Coordinator

Location: Oakland, CA

Schedule: Onsite | MondayFriday, 8:30 AM5:30 PM

Position Overview

The Facilities Coordinator provides day-to-day administrative and operational support to the Facilities and Property Services team during a leave-of-absence coverage period. This role plays a critical part in maintaining continuity of services by managing work orders, coordinating vendors, supporting invoice processing, and serving as a key point of contact for facilities-related requests. The ideal candidate is highly organized, responsive, and comfortable managing a high volume of operational tasks in an onsite environment.

Key Responsibilities

• Manage, track, and follow up on work orders, ensuring timely completion and clear communication with tenants and internal stakeholders
• Coordinate with vendors and service providers, confirming scope of work and following up on service completion
• Perform invoice coding and support accounts payable processes related to facilities services
• Serve as a primary point of contact for facilities-related inquiries, requests, and issue resolution
• Maintain accurate records, logs, and documentation related to work orders, services, and expenses
• Support the Property Manager and Facilities team with daily operational and administrative tasks
• Prioritize and manage multiple requests to ensure smooth facility operations across the portfolio

Required Qualifications

• High School Diploma or equivalent experience
• 2+ years of experience in administrative support, facilities coordination, or property management
• Experience working with work order systems, including tracking, routing, and follow-up
• Experience with invoice coding and accounts payable support
• Proven ability to coordinate vendors and follow up on service completion
• Strong organizational skills with the ability to manage high-volume requests
• Proficiency in Microsoft Office and database systems
• Strong communication skills to effectively interact with tenants, vendors, and internal teams
• Ability to work onsite and support daily office operations

Preferred Qualifications

• Experience in a healthcare, commercial property, or facilities environment
• Prior experience supporting a Property Manager or Facilities team
• Familiarity with preventive maintenance or facilities service workflows
• Experience maintaining reports, tracking logs, or service metrics
• Basic knowledge of facilities compliance or regulatory standards

Pay Details: $25.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply

Ref: US_EN_27_842873_3121640