Job Details

Our client, a global consumer-focused private equity firm, is seeking a highly organized and proactive Executive Assistant to provide "white glove" support to 1-2 Managing Directors. The Executive Assistant role is a critical partner to senior leadership and plays an integral part in ensuring the seamless day-to-day operations. This individual will act as a strategic gatekeeper, managing complex scheduling, coordinating global travel, and anticipating the needs of executives in a high-performance environment. The ideal candidate will possess exceptional organizational skills, sound judgment, and a high level of discretion, with the ability to manage multiple priorities simultaneously in a fast-paced environment.

Please note this is an onsite, temp-to-perm role based in Larkspur, CA. Pay will be $115k-$130k/yr.

Key Responsibilities:

• Manage complex calendars, including scheduling across multiple time zones
• Coordinate detailed domestic and international travel arrangements, including real-time adjustments as needed
• Serve as a gatekeeper for executives across phone, email, and in-person interactions
• Handle sensitive and confidential information with the highest level of discretion
• Prepare and manage expense reports monthly
• Maintain accurate contact records and CRM updates (e.g., Salesforce)
• Coordinate client meetings, including conference room booking, catering, and preparation of materials
• Support internal requests via ticketing systems (e.g., Monday.com)
• Create, proofread, and edit documents, presentations, and spreadsheets
• Assist with administrative tasks such as filing, printing, and preparing meeting packets
• Provide occasional personal and logistical support (e.g., errands, lunch pickup, returns)
• Offer backup support to administrative team members and reception as needed
• Assist with team projects and event planning initiatives
• Greeting guests and managing deliveries
• Supporting kitchen operations (stocking supplies, ordering meals, maintaining cleanliness)
• Assisting with general office upkeep when needed

Qualifications:

• 4+ years' experience as an Executive Assistant, with a background in supporting senior-level executives.
• Strong organizational skills with exceptional attention to detail
• Professional, articulate, and adaptable demeanor
• Ability to multitask and prioritize in a fast-paced environment
• Strong interpersonal skills and a team-first mindset
• Proficiency in Microsoft Office Suite and Zoom
• Experience with Salesforce, PowerPoint, and Concur is a plus

Please submit your resume for consideration!

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