Job Details

This is not a typical Executive Assistant role. Our client is seeking a seasoned, strategically-minded professional to serve as the indispensable right hand to C-suite leadership within our high-growth, deal-intensive investment firm. You will anticipate needs before they arise, manage competing priorities with composure, and act as a trusted extension of the executive — protecting their time, reputation, and focus at every turn.

KEY RESPONSIBILITIES

• Serve as the primary gatekeeper and strategic partner to two Partners: managing a complex and ever-evolving calendar across multiple time zones
• Orchestrate domestic and international travel arrangements, including private aviation, ground transport, accommodation, and detailed itineraries
• Draft, edit, and proof executive communications, presentations, board materials, and confidential correspondence with exceptional accuracy and tone
• Proactively identify workflow inefficiencies and implement solutions that optimise the executive's time and bandwidth
• Liaise with board members, investors, clients, legal counsel, and senior stakeholders with the highest degree of professionalism and discretion
• Manage and reconcile expense reports, vendor contracts, and financial documentation
• Lead and mentor junior administrative staff; set the standard for the support team
• Handle sensitive, time-critical matters independently with sound judgment and confidentiality
• Anticipate the executive's needs across all professional and personal dimensions, blending seamlessly between both when required

WHAT WE'RE LOOKING FOR

• 6–10+ years of Executive Assistant experience supporting C-suite executives in a high-stakes, fast-paced environment
• Prior experience in Venture Capital & Private Equity or an adjacent field (investment banking, law, consulting, luxury services) is required
• Exceptional written and verbal communication skills; polished presentation at all times
• Expert-level proficiency with Microsoft Office Suite, Google Workspace, and modern scheduling/productivity tools
• Proven ability to exercise discretion with highly sensitive and confidential information
• Demonstrated experience handling complex travel logistics, including private aviation
• Calm under pressure with outstanding problem-solving capabilities and a proactive mindset
• Bachelor's degree required; advanced education or relevant certifications a plus

WHAT WE OFFER

• Competitive base salary with discretionary performance bonus
• Comprehensive benefits, including medical, dental, and vision
• Generous PTO and flexible working arrangements, where applicable
• A culture that genuinely values and invests in its support talent