Job Details

Job Description

Ultimate Staffing is currently seeking an Administrative Assistant to join a client in San Jose, CA.

Position Summary

We are seeking a highly organized and proactive Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles confidential information with discretion. You'll play a key role in supporting meetings, travel, event planning and day-to-day operations for a dynamic group. Schedule: Hybrid 40 hours Monday- Friday 8:00 am- 4:30 PM

Payrate $32.00-$38.00 hr. DOE

Help maintain calendars, schedule meetings, and resolve basic calendar conflicts.

>Coordinate email responses and ensure timely follow-up.

>Support logistics for local meetings and team gatherings (e.g., room bookings, catering).

>Participate in site event planning (e.g.,support as event committee member).

>Assist with travel arrangements and manage expense report submissions with proper documentation.

>Maintain distribution lists and support collaboration tools (e.g., Webex, Team iShares).

Organize shared drives and support team-wide communication efforts.

2-4 years of administrative support experience, preferably in a corporate setting.

Strong time management and organizational skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to handle confidential information with discretion.

Excellent interpersonal and communication skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -032###-####43