Job Details

• Location: San Francisco, California
• Type: Direct Hire
• Job #1012

POSITION: Legal Team Assistant (Legal Secretary)

ORGANIZATION: Law Firm

LOCATION: San Francisco, CA

SUMMARY: The Legal Team Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.

KEY RESPONSIBILITIES

• Provide administrative legal support to variety of key stakeholders of a top law firm
• Function with autonomy and work on special projects with each case and clients
• Handle complex Legal Assistant activities (may be highly confidential and require discretion)
• Interface and establish ongoing positive business relationship with clients
• Communicate effectively on busy, multiple telephone lines
• Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney's billable hours, create reports and maintain records
• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
• Type, format, edit and finalize legal documents
• Compose routine letters and memoranda and prepare reports
• Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
• Schedule and arrange meetings and conferences
• Update and monitor calendar reminders and entries for all deadlines
• Input attorney time sheets and daily Time Entry
• Other duties as assigned

REQUIREMENTS

• 5+ years of administrative assistant, practice assistant or executive assistant level support in a law firm or financial institution
• Exposure to litigation desirable
• Proficiency in Word, Excel, Outlook, Docs Open
• Excellent written and oral communication skills
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately and diplomatically
• Excellent attendance, punctual and flexible to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail oriented with strong day-to-day organizational skills
• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously