Job Details

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist who will be responsible for performing daily accounts payable functions, ensuring accuracy in bill receipt, and maintaining vendor records. The role involves full cycle accounts payable, including invoice entry, payment processing, and vendor communication.

Responsibilities

• Perform daily A/P functions including receiving bills, confirming accuracy, coding, payables entry, and payment.
• Manage full cycle accounts payable by taking an invoice, entering it into the system, processing the payment, cutting the check, and maintaining vendor records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3-way match (Vendor Invoice, P.O., Receipt or Receiving Documents) to ensure all correct information before processing payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and audit credit card bills.
• Match invoices to checks, obtain all necessary signatures for checks, and distribute checks accordingly.
• Maintain 1099 vendor tax form records.
• Respond to all vendor inquiries and reconcile vendor statements by researching and correcting discrepancies.
• Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Essential Skills

• 4+ years of Accounts Payable experience.
• Experience with Bill.com.
• Proficiency in Excel, including pivot tables and vlookups.

Additional Skills & Qualifications

• Accounting degree preferred.
• Experience with QuickBooks Online preferred.
• Skills in Accounts Receivable, Bookkeeping, Invoicing, and Data Entry.
• Proficient in Microsoft Excel and QuickBooks.
• Ability to perform bank reconciliations and manage purchase orders.

Work Environment

The work environment involves utilizing accounting software such as QuickBooks Online and Bill.com, with a focus on accuracy and efficiency. The role requires attention to detail and the ability to work independently while maintaining thorough documentation in accordance with company policy.

Job Type & Location

This is a Contract position based out of Fremont, CA.

Pay and Benefits

The pay range for this position is $35.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fremont, CA.

Application Deadline

This position is anticipated to close on Mar 31, 2026.