Job Details

Corporate Legal Affairs Team Member

The position will be an integral part of the Corporate Legal Affairs team with respect to all aspects of its securities and corporate governance practice, including the management of all corporate legal records. Some support of SEC filings, contracts, business transactions, employment and investor relations matters as assigned.

Essential Duties And Responsibilities

Develop and maintain standardized workflow checklists and calendaring system relating to SEC rules and processes and corporate governance matters and serve as a primary coordination resource for internal clients

Assist the in-house legal and finance teams with preparation and review of all SEC reports and manage all related Sarbanes-Oxley (SOX) compliance procedures for the Corporate Legal Affairs team

Help prepare and/or be a first reviewer on Section 16 filings and assist with filing procedures, as well as organize and maintain all related documentation for Corporate Legal Affairs records

Serve as administrator for Securities Compliance Committee and manage rules, procedures and participant documentaiton/onboarding relating to Exelixis' Insider Trading Policy, Rule 10b5-1 Trading Policy and Change-in-Control and Severance Benefit Plan

Oversee day-to-day management and maintenance of all Exelixis' corporate governance records (including corporate minute books, charter documents, entity management and service of process, as well as the preparation/procurement of necessary corporate formalities from Exelixis' senior management team and/or governmental authorities as may be needed)

Coordinate preparation and review of materials for all stockholder, Board of Directors and committee meetings throughout the year (including visual presentations/talking points, meeting minutes/resolutions/written consents, committee charters, governance policies, annual performance assessments and D&O Questionnaires), and serve as primary manager for Exelixis' digital governance and virtual meeting platforms, as well as director compensation program

Manage cloud transition of Corporate Legal Affairs electronic file management system corporate, working with rest of the team in creating standardized organizational framework, procedures and instructions, and continue to maintain and update files on a weekly or more frequent basis

Support broader in-house legal teamand outside counsel with litigation activities, including document discovery, as needed

Provide due diligence support for M&A and similar activities as needed

Coordinate and assist with Corporate Legal Affairs training sessions and internal corporate strategy meetings, including materials preparation and delivery of presentations

Assist legal team leaders with budget and invoice activities with respect to outside counsel and other vendors

Other responsibilities as assigned

Supervisory Responsibilities

May supervise temporary employees, consultants and interns for certain projects.

Education/Experience/Knowledge & Skills

BS/BA degree in related discipline or certificate from an ABA approved paralegal program

Minimum of five years of corporate paralegal experience at a large law firm or within an in-house corporate legal department of a publicly traded company

Experience drafting SEC reports (10-K, 10-Q, 8-K, proxy) is a plus

Experience with presentations of corporate sustainability programs, or familiarity with GDPR, CCPA, HIPAA and other privacy laws is a plus

Familiar with SEC reporting processes and timelines (including equity compensation/Section 16 and Annual Stockholder Meeting matters) and experience using standard corporate legal resources, such as thecorporatecounsel.net or section16.net

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), Box, CompareDocs or similar redlining software; experience using a board management software, Workiva and/or Smartsheet is a plus

Applies strong analytical and business communication skills (both written and verbal)

Highly organized, strong attention to detail and proofreading skills

Demonstrates interpersonal skills and ability to work effectively independently and with others

Ability to handle multiple tasks simultaneously and re-prioritize on short time frames with supervisor input

Ability to follow verbal and written instructions with precision and accuracy

Ability to develop and rigorously maintain a detailed and effective record-keeping system

Ability to maintain confidentiality and handle sensitive matters

Must have good judgment and a positive, can-do attitude

Working Conditions

Ability to effectively manage multiple projects and competing priorities.

Willingness to work in a fast paced and changing environment, meeting deadlines in an accurate and timely manner.

Requires excellent attention to detail while not losing sight of the big picture.

Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.

Networks with key contacts outside own area of expertise.