Job Details

Salary : $61,008.00 - $74,148.00 Annually
Location : Emeryville Child Development Center (ECDC), CA
Job Type: Full-Time
Job Number: 1800177
Department: Community Services
Opening Date: 03/19/2026
Closing Date: 4/5/2026 11:59 PM Pacific
Bargaining Unit: SEIU

Description

About Emeryville
Emeryville is a dynamic and compact city situated in the northwest corner of Alameda County, nestled along the eastern shore of the San Francisco Bay. Its strategic location, bordered by Oakland to the south and Berkeley to the north, and directly across the bay from San Francisco, has been a significant factor in its development. The town was officially incorporated in 1896

Emeryville is a vibrant urban center known for its blend of residential, commercial, and industrial areas. Despite its small size (just over two square miles), it is a significant economic hub, home to major corporations such as Pixar Animation Studios, Peet's Coffee, Clif Bar, and the Center for Investigative Reporting. Its location at the intersection of major freeways and its accessibility via the Bay Bridge and Amtrak make it a key transportation gateway in the Bay Area.

Emeryville offers a dense urban feel with a diverse population and a mix of housing options, from single-family homes to modern condominiums and lofts. Its convenient location, coupled with its amenities and ongoing development, makes it a desirable place to live and work in the San Francisco Bay Area.

About the Community Services Department and Position
The Community Services Department is comprised of three divisions: Community Services Administration, Youth and Adult Services, and the Child Development Center. As a department, we take pride in the quality and variety of services we provide to the community and seek individuals who can contribute. This position works at the Emeryville Child Development Center (ECDC) and works very closely with families and young children, teachers, and other center staff. To learn more about ECDC, visit

DEFINITION
Under general supervision to perform various and increasingly responsible clerical duties in providing supportive services to technical, administrative and management operations; performs related duties, as required.

CLASS CHARACTERISTICS
Office Assistant II is the journey level class of the Office Assistant series, fully competent to independently perform a variety of assignments within established policy and procedural guidelines with difficult problems or sensitive issues referred to appropriate staff.
Examples of Duties
The duties listed below are illustrative only.

• Greets and assists visitors at assigned office area; responds to inquiries regarding City services..
  Receives and directs phone calls, takes messages, and provides information regarding City activities, services, fees, programs.
• Develops and maintains a variety of reports, forms, and specialized documents.
• Proofreads and checks materials for accuracy and completeness, including grammar, punctuation and spelling.
• Processes data and prepares reports following established format; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections, as required.
• Processes purchase requisitions, vouchers and other financial, payroll or personnel forms; may gather, review for accuracy and forward payroll documentation.
• Establishes and maintains office files.
• Calculates fees and bills clients for services; issues receipts within established guidelines, accepts monies for city services, and records entries for reconciliation by Finance.
• Issues and receives various forms; opens and distributes departmental mail, orders and maintains inventory of office supplies.
• Provides backup relief for other office support staff.

Minimum Qualifications
Education

GED or High School Diploma required

And

Experience
Two (2) years of increasingly responsible office clerical experience.
Supplemental Information
Knowledge of modern office practices and procedures; the operation of standard office equipment; correct English usage including spelling grammar and punctuation, business letter writing and standard format for typed materials; effective methods of record keeping including filing, indexing, and cross referencing; personal and on-line computer systems and equipment; applicable rules, regulations, policies and procedures; operation of a municipal organization; effective methods of communication both verbally and in writing; business mathematics including addition, subtraction, multiplication, division, fractions and decimals; research methods and techniques.

Ability to perform detailed clerical work quickly and accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions, make accurate arithmetic calculations; code, enter, retrieve, and review entries within a computerized system; interpret and apply departmental and City rules and regulations, policies and procedures; research, compile and organize date for use in reports and special projects; prioritize work and coordinate several activities; understand and carry out oral and written instructions; establish and maintain effective working relations with the public, other agencies, City officials, and other City employees; operate standard office equipment including personal and on-line computer, centralized telephone equipment, calculators, and fax; type accurately at the rate of 40 net words per minute; follow oral and written instructions; communicate effectively both verbally and in writing; perform related duties as required.
To learn more about City's benefits, please visit
01

Do you have a high school diploma, equivalent GED or higher and at least 2 years of office clerical experience?

• Yes
• No

02

What is your highest level of education?

• No GED/Non-High School Graduate
• High School or GED
• Some College/Associate's Degree
• Bachelor's Degree
• > Bachelor's Degree

03

How many years of office clerical experience (data entry, filing, scheduling, document creation, recordkeeping) do you possess?

• No experience
• <2 years
• 2 - 4 years
• 4+ years

04

How many years of experience do you have applying policies, procedures, or regulations in a clerical/administrative role in a child development, school or similar setting?

• No experience
• <2 years
• 2 - 4 years
• 4+ years

05

How many years of experience do you have in a customer-facing role, specifically involving greeting and assisting visitors within a professional office environment?

• No experience
• <2 years
• 2 - 4 years
• 4+ years

06

How many years of experience do you have working in a licensed childcare setting?

• No experience
• <2 years
• 2 - 4 years
• 4+ years

07

How many years of experience do you have performing cash handling tasks such as calculating fees, issuing receipts, accepting payments, or recording transactions for reconciliation?

• No experience
• <2 years
• 2 - 4 years
• 4+ years

08

Select your proficiency level in Microsoft Word

• None/Beginner (Create, save, and print documents. Basic text formatting (bold, italics, font size) and simple list making. Can use "Find and Replace" for simple words.)
• Intermediate (Create Styles (Heading 1, 2, etc.) for consistency. Can insert and format tables, headers/footers, and page breaks. Understands how to use the "Format Painter" and basic page layout such as margins and orientation)
• Advanced (Manage long documents using Navigation Pane and Table of Contents. Proficiency with Section Breaks (for different page numbering/orientations) and Track Changes. Can perform a Mail Merge using an external data source.)
• Expert (Proficient with Developer tools, including Fillable Forms and Macros. Can build complex Templates with restricted editing, use "Building Blocks/Quick Parts," and manage advanced citations or cross-references for legal/academic auditing.)

09

Select your proficiency level in Microsoft Excel

• None/Beginner (Can open spreadsheets, enter data, and use basic arithmetic. No experience with formulas.)
• Intermediate (Can use basic functions like SUM, AVERAGE, and COUNT. Understands cell formatting and can sort/filter lists.)
• Advanced (Proficiency with VLOOKUP/XLOOKUP and IF Statements. Can identify discrepancies between two lists and use Pivot Tables to summarize payroll data by department.)
• Expert (Proficiency with Nested Formulas, Power Query, or Macros. Can build automated reconciliation templates, clean large data exports, and use Conditional Formatting for audit flags.)

10

Select your proficiency level in Microsoft PowerPoint

• None/Beginner (Can create slides from a basic template and insert text/images. Can run a slideshow and use basic transitions (like "Fade"). Manually resizes objects by eye.)
• Intermediate (Uses SmartArt to visualize lists. Can insert and format charts, shapes, and videos. Understands Slide Layouts (rather than just adding text boxes) and uses the Alignment tools to snap objects into place.)
• Advanced (Proficiency with the Slide Master to make global branding changes. Can use Morph transitions and complex animations. Knows how to use Selection Pane to manage layered objects and can export decks into various formats (PDF/Video).
• Expert (Can build interactive dashboards using Hyperlinks/Action Buttons. Proficiency with Custom Slide Shows and Section Zoom. Can integrate live data from Excel and build "locked" corporate templates that prevent others from breaking brand guidelines.)

11

Select your proficiency level with Adobe Acrobat

• None/Beginner (Can open, view, and print PDFs. Can use the "Highlighter" and "Sticky Note" tools for basic review. Can rotate or delete a single page and use the "Fill & Sign" tool for basic signatures.)
• Intermediate (Can Combine multiple file types (Word, Excel, JPG) into one PDF. Can Export a PDF back into an editable Word/Excel file. Proficiency with Organize Pages (extracting, reordering, and inserting).)
• Advanced (Proficiency with OCR (making scanned text searchable/editable). Can use Redaction tools to permanently scrub sensitive data. Can create Fillable Forms with text fields and checkboxes. Uses Compare Files to see differences between two versions.)
• Expert (Proficiency with Action Wizard to automate repetitive tasks (like batch-adding watermarks). Can use JavaScript for form calculations. Expert in Accessibility/508 Compliance and Bates Numbering for legal indexing.)

Required Question