Job Details

Executive Assistant to the CEO

Location: Oakland, CA (Hybrid/In-office as needed)

Reports To: Chief Executive Officer

Status: Full-Time, Exempt

Compensation: $65,000 – $78,000 annually commensurate with experience

Benefits: Medical, Dental, Vision, Retirement, Wellness Benefit, and Paid Time Off for Full

Time Employees

About Dream Youth Clinic

Dream Youth Clinic is a youth-centered nonprofit focused on advancing equitable access to

high-quality health care, empowerment, and community leadership for young people. We center

justice, dignity, and partnership in everything we do.

We're seeking an experienced, highly organized, and proactive Executive Assistant to the

CEO who brings professionalism, excellent judgment, and an ability to anticipate needs in a

fast-paced, mission-driven environment.

Position Summary

The Executive Assistant to the CEO provides high-level administrative and operational support

that enables the CEO to focus on strategic leadership and organizational growth. This role

requires a versatile, solutions-oriented professional who can manage complex schedules and

calendaring, foster strong professional relationships, coordinate key meetings, executive

support logistics, support events coordination, executive bookkeeping, and serve as a trusted

partner to the CEO.

Key Responsibilities

Executive & Administrative Support

? Manage CEO calendar, meetings, travel logistics, and priority scheduling and other

executive support logistics

? Prepare, proofread, format, and distribute executive correspondence, presentations,

reports, and briefing materials

? Organize materials and logistics for internal leadership meetings, board meetings, and

external engagements

? Track CEO's action items and follow-ups to support organizational alignment

? Lead executive bookkeeping

Communication & Coordination

? Serve as primary liaison between CEO, staff, Board, partners, and external stakeholders

? Draft, edit, and manage high-level email communications

? Answer, screen, and route phone calls and messages with discretion and

professionalism

Project & Systems Support

? Support coordination of CEO-directed projects, initiatives, and organizational priorities

? Maintain organized document systems (electronic and physical) with strict confidentiality

? Advance process improvements to strengthen executive office efficiency

Event & Logistics Support

? Coordinate logistics for leadership events, meetings, site visits, and community

engagements

? Prepare agendas, materials, and follow-up summaries

? Collaborate with other members of Dream Youth Clinic team and/or external partners to

executive CEO driven initiatives.

Qualifications

Required:

? 3–5+ years of executive assistant experience supporting senior leadership (CEO/C-suite

level strongly preferred)

? Exceptional organizational, time-management, and prioritization skills

? Strong written and verbal communication skills

? High level of professionalism, discretion, and confidentiality

? Ability to work independently with sound judgment

? Proficiency with Google Workspace,Microsoft Office, Social Media, LinkedIn, Mailchimp

Preferred:

? Experience in nonprofit, healthcare, youth development, or mission-driven sectors

? Experience supporting board governance or nonprofit leadership

? Comfort in dynamic, adaptive office environments

? Commitment to racial equity, youth empowerment, and community-centered practices

Competencies

? Professional Presence: Represents the CEO and organization with poise and

professionalism

? Judgment & Integrity: Handles sensitive information respectfully and discreetly

? Adaptability: Manages shifting priorities with calm and clarity

? Attention to Detail: Produces accurate and polished work products

? Communication: Writes and speaks clearly and persuasively

? Collaboration: Builds strong internal and external relationships

Dream Youth Clinic is proud to be an Equal Employment Opportunity/Affirmative Action

Employer and values diversity of culture, thought and lived experiences. We seek talented,

qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age,

national origin or ancestry, citizenship, conviction history, uniform service membership/veteran

status, physical or mental disability, protected medical conditions, genetic characteristics, sexual

orientation, gender identity, gender expression regardless of physical gender, or any other

consideration made unlawful by federal, state, or local laws. Dream uses DISA to validate the

eligibility of our new employees to work legally in the United States.

• To apply please send your resume and cover letter to ...@dreamyouthclinic.org