Job Details

Required Skills & Experience

Bachelor's degree in business administration or equivalent experience

Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)

Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)

Strong attention to detail and ability to cross-reference timekeeping data with project documentation

Excellent communication skills to coordinate between field teams and back-office billing departments

Prior experience in labor tracking, project coordination, or administrative support in a construction environment

Data analytics background for interpreting labor trends and optimizing reporting

Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets

Willingness to travel to other projects up to 20% of time

Job Description

Insight Global is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with mission-driven goals.

What You'll Do

Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality

Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy

Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control

Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making

Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency

Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow

Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards