Job Details

Job Title: Administrative AssistantJob Description

We are seeking a compassionate and detail-oriented Administrative Assistant to work in our Admissions and Enrollment department. The ideal candidate will interface effectively with families of diverse economic, social, ethnic, and linguistic backgrounds, providing crucial support to children and families during the enrollment process.

Responsibilities

• Maintain confidentiality of all child and family records, organize documentation, and complete required family case notes according to procedures.

• Assist in recording messages from the main phone lines as needed.

• Perform computer data entry, filing, note taking, and other clerical duties.

• Meet with relevant personnel to report, problem-solve, and plan regarding position responsibilities.

• Schedule child play group observations and contact families using the Child Plus database to determine interest in services.

• Document scheduling details, including observation dates and follow-up notes on child placement and potential needs, in Child Plus.

• Create an Outlook event calendar to schedule child/family appointments with various managers and specialists.

• Inform potential parents/guardians about the child play group observation process as part of the enrollment/placement process.

• Prepare observation packets and upload child observation data into Child Plus.

• Track and follow up with child observation participants using Excel.

Essential Skills

• Bilingual in English and Spanish.

• Clerical and customer service background.

• Proficiency in Microsoft Office and Microsoft Teams.

• Familiarity with 'Child Plus' software used in early education.

Additional Skills & Qualifications

• Experience with early childhood education documentation.

• Comfortable working with diverse families and children.

Work Environment

This position requires onsite work at a designated location. The work involves collaborating with a team of managers and specialists, ensuring a supportive environment for children and families.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Mar 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.