Job Details

Job Full Description

Hours: 7:30 am- 4:00 pm

SUMMARY: Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.

DUTIES AND RESPONSIBILITIES:

Writes, types, or enters information into computer

Prepare correspondence

Responsible for bills, statements, receipts, check or other documents

Responsible for copying information from one record to another

Responsible for answering high volume of incoming calls

Conveys messages

Performs data entry

Prepare daily invoicing

Sort and file records

Stamps, sorts and distributes mail

Photocopies documents and supports sales team and other staff

Performs other related duties as assigned by management.

QUALIFICATIONS:

Minimum of two years office experience.

Excellent verbal and written communication skills.

Keystroke a minimum of 40 wpm.

Commitment to excellence and high standards.

Acute attention to detail.

Ability to understand and follow written and verbal instructions

Strong organizational skills.

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Ability to perform diversified clerical functions and basic accounting procedures.

Computer skills experience in: Accounting software, internet software, inventory software, order processing systems, spreadsheet and word processing software

COMPETENCIES:

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Frequently required to stand

Frequently required to walk.

Frequently required to sit.

Continually required to use hands and fingers.

Occasionally required climb, balance, bend, stoop, kneel or crawl.

Continually required to talk or hear.

Occasionally required to lift/push light weights (25-50 pounds)

Specific vision abilities required for this job include: close vision, distance vision, peripheral, depth, and ability to adjust or focus

Exposure to moving mechanical parts

Exposure to fumes, airborne particles, or toxic chemicals

Exposure to outside weather conditions

The noise level in the work environment usually is moderate to loud

Fremont, CA
3376
39510 Paseo Padre Parkway
Suite 350
Fremont, CA 94538