Job Details
Executive Personal Assistant
2026-03-15 Mahler Private Staffing San Rafael,CA
Description:
Schedule: General hours Monday - Friday, with flexibility needed, and travel is expected with the family 30-50% of the time.
Compensation: Annual salary of $150 to $200K, to commensurate with experience. Full-time benefits offered.
To Apply:
Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
#indmps
Our Story:
Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
We are seeking an Executive Personal Assistant for a newly created role supporting a young family based in Montecito. This is a wonderful opportunity to work with a kind, respectful, and loving family who value professionalism, discretion, and teamwork. You are extraordinary at travel logistics and all the details that go along with it. If you are experienced in this field and free to travel, please tell us why we should hire you in two paragraphs to go along with your resume upon applying.
Responsibilities:
- Handle all travel logistics for principals and their children.
- Coordinate and arrange detailed itineraries including flights, accommodations, ground transportation, and activities.
- Maintain travel documents, reservations, and schedules.
- Anticipate and troubleshoot travel-related issues before they arise.
- Work alongside a full household staff within a family office located on the property.
- Understands the big picture but has a keen eye for detail.
- Smart and proactive
- A resourceful and detail-oriented professional with outstanding organizational skills.
- Ability to multi-task and work efficiently; understands and manages changing priorities.
- Tech savvy; computer proficiency.
- Strong writing and communication skills, able to manage detailed correspondence and schedules.
- Possesses a valid driver's license and passport and is able to travel internationally as needed.
Schedule: General hours Monday - Friday, with flexibility needed, and travel is expected with the family 30-50% of the time.
Compensation: Annual salary of $150 to $200K, to commensurate with experience. Full-time benefits offered.
To Apply:
Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
#indmps
Our Story:
Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.