Job Details

* Stop Waiting Tables and Start Changing the World *

** No Recruiters Please **

Goal of the Position: We are seeking a polished and detail-oriented Executive Personal Assistant to support our CEO in making a significant impact on clean energy and the environmentglobally.

IMPORTANT: Please Apply Only If You

• Are comfortable with an annual salary of $50,000 - $65,000
• Are ready for an in-person role that requires flexible hours and presence in Berkeley, California, 3-7 days a week when necessary, with opportunities to work from home
• Have previous experience in customer service, travel planning, reception, or in an administrative support capacity
• Can fully comply with our company's zero tolerance drug and alcohol policies
• Are prepared to undergo a drug test and background screening
• Can work in the USA without sponsorship

Ideal Candidate: You are a dynamic and energetic Personal Assistant eager to ensure our CEO remains organized and effective. This role involves managing various tasks to enable our CEO to focus on core business functions. A love for pets and passion for environmental protection is essential. You are a perfectionist, a multitasker who embraces challenges, and maintain a positive attitude toward service.

Preferred Qualifications:

• 2+ years of experience as a Personal Assistant or Executive Assistant
• Bachelor's degree in Business Administration, Communications, or a related discipline
• Experience in corporate entry/mid-level roles, preferably in business administration or management fields

Core Responsibilities:

• Act as an extension of the CEO, managing their time and priorities effectively
• Maintain a humble approach; no task is too small or too large
• Assist with business travel arrangements and bookings
• Be flexible and potentially home sit during the CEO's extended business travel
• Handle sensitive information with integrity and confidentiality
• Anticipate the CEO's needs and proactively address various tasks
• Manage to-do lists and ensure accountability among team members
• Perform daily tasks including driving, pet care, meal ordering, and supply management
• Keep the office organized and files in order
• Collaborate with project teams and office service providers
• Handle communications professionally and maintain a friendly demeanor

Key Skills:

• Exceptional organizational and time management abilities, with a knack for multitasking
• Strong written and verbal communication skills with a professional demeanor
• Ability to adapt to the working styles of senior management and build trust
• Meticulous attention to detail and ability to deliver high-quality work in a fast-paced setting
• Proficiency in Microsoft Excel and other Office applications
• Ability to work independently and collaboratively with a positive mindset
• A proactive, solution-oriented approach to problem-solving

About Optony:

Optony is a recognized independent consulting firm specializing in energy planning and management. Headquartered in California, with regional offices in New York, New Jersey, and Colorado, we serve clients nationwide since 2007. Our work includes the creation of custom software analysis tools and the management of various digital resources related to energy and sustainability.

Why You'll Love Optony:

• A unique blend of a friendly startup environment coupled with a well-established consulting brand
• A culture that prioritizes exceeding client expectations
• Unlimited time off, hybrid-remote work flexibility, and comprehensive medical/dental/vision benefits at a 100% employee-owned company

Equal Opportunity Employer:

Optony is an equal opportunity employer. All qualified applicants will receive equal consideration in accordance with applicable Federal, State of New York, State of New Jersey, State of Colorado, and State of California Fair Employment and Housing Act requirements.