Job Details

Job Description

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.

Overview:

Are you a highly experienced and proactive administrative expert seeking to make a significant impact within a pioneering biotech company? Our client, a top-tier biotechnology firm dedicated to developing life-saving medicines, is seeking an accomplished Administrative Assistant III to support their dynamic BioAnalytical Sciences Operations (BAS) team. This vital role offers the chance to work with senior leadership and collaborate cross-functionally in a fast-paced, innovative environment. If you thrive on managing complex schedules, facilitating seamless operations, and fostering teamwork, this opportunity is designed for you. Bring your expertise to a company making meaningful contributions to global healthcare.

Job Requirements

Required Skills:

• Minimum of 10 years of extensive administrative, operations, or project management experience, ideally within the pharmaceutical or biotech industry
• Proven ability to support senior management and facilitate high-level meetings, including logistics, agenda creation, and material preparation
• Proficient in Google Suite (Gmail, Calendar, Drive, Sheets, Slides), Microsoft Office (PowerPoint, Excel, Word), and collaboration tools like Trello, Lucidchart, and cSuite platforms
• Excellent organizational skills with meticulous attention to detail and accuracy in all tasks
• Strong communication skills, capable of managing internal and external stakeholder relationships with confidentiality and discretion
• Ability to independently prioritize tasks, handle multiple projects simultaneously, and exercise sound judgment under minimal supervision
• Skilled in managing logistics for large meetings, events, and travel arrangements, including vendor negotiations and expense reporting
• Experience with document management, onboarding procedures, and interdepartmental coordination

Nice to Have Skills:

• Familiarity with Genentech or similar biotech organizational structures
• Experience supporting CRO visits, peer review processes, or manuscript management
• Ability to train or instruct others in the use of collaboration and productivity tools
• Knowledge of website and newsletter content management systems (e.g., gSite, Currents)

Preferred Education and Experience:

• Bachelor's degree or higher in business administration, life sciences, or related fields
• At least 10 years of relevant administrative experience, with a history of supporting senior leadership in a biotech, pharmaceutical, or similarly regulated environment

Other Requirements:

• Ability to obtain and maintain confidentiality with sensitive information
• Willingness to coordinate cross-functional activities, including facilities management, onboarding, and team events
• Flexibility to support occasional off-hours or travel as needed for company events or meetings

Meet Your Recruiter

Shannon Chamberlin
Professional Recruiter, Account Manager

As a recruiter at Compass, Shannon is passionate about helping people. She finds her own personal fulfillment in guiding candidates on their career journey. Her candidates always feel very supported and she is the ultimate cheerleader when you find the right fit at a great company.

When Shannon isn't working, she enjoys time with her family and weekends full of sporting events for her boys. She enjoys travel, time with friends and helping children with learning disabilities.

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