Job Details

Company Profile

Privately owned heavy equipment rental organization operating in safety critical, asset intensive environments serving construction, industrial, energy, and manufacturing sectors. The workforce includes operators, mechanics, drivers, riggers, technicians, field supervisors, project managers, engineers, field personnel, and corporate staff across multiple sites and yards.

Position Summary

The Payroll Specialist is responsible for accurate and compliant processing of multi state payroll for field and corporate employees in a heavy equipment rental environment supporting crane and forklift operations. This role manages prevailing wage, certified payroll, union requirements where applicable, and Owner Controlled Insurance Program, OCIP, reporting and labor tracking.

The position ensures proper wage classification and job cost coding, while partnering with Operations, Risk, and Finance. Accuracy and timeliness are critical to maintaining regulatory compliance, financial integrity, and field workforce trust.

Responsibilities:

Analysis, Auditing & Reconciliation

• Perform payroll-related audits; general audit experience required.
• Conduct 401(k) and HSA reconciliations to ensure accurate year-to-date limits.
• Utilize Excel for payroll analysis; ability to use simple formulas required, VLOOKUP and Pivot Tables preferred.

Administrative & Operational

• Complete various payroll administrative tasks such as stuffing checks and preparing outbound FedEx packages.
• Maintain organized and accurate payroll files and documentation.
• Must be willing to work in the office at least four days per week.

Communication & Collaboration

• Demonstrate strong communication skills and the ability to work effectively as part of the payroll team.
• Collaborate with other departments to resolve payroll-related inquiries and ensure accuracy.
• Maintain the highest level of confidentiality and data integrity.

Reporting & Compliance

• Certified Payroll reporting, including use of LCP Tracker and Elations (preferred).
• OCIP reporting and tracking required; OCIP audit experience preferred.
• Assist with quarterly state and federal payroll tax filings and year-end W-2 processing (preferred).
• Ability to interpret, apply, and remain current on payroll-related laws and regulations.
• Verification of employment processing.

Requirements

• Proficient in ADP Workforce Now and end-to-end payroll processing.
• 5+ years of payroll experience, including multi-state payroll (preferred).
• Strong knowledge of prevailing wage requirements.
• Union payroll experience required; Operating Engineers and/or Ironworkers experience strongly preferred.
• Experience with electronic timecard system (preferred).
• Knowledge of California payroll laws, including overtime, meal periods, and rest break penalties.
• Bachelor's degree required.
• OCIP reporting and tracking (preferred)
• CPP (Certified Payroll Professional) certification preferred.

Compensation

• Competitive base salary commensurate with experience. Annual performance bonus tied to enterprise financial and operational metrics. Long-term incentive participation may be available depending on ownership structure. Comprehensive benefits package.