Job Details

Job Overview

We are seeking a highly organized and detail-oriented Legal Assistant/Office Manager to support our boutique law firm based in Alamo. The firm's practice areas generally include business, construction, and real estate litigation. This role involves managing administrative tasks, assisting with case management, data entry, and and providing exceptional client and internal support. The ideal candidate will possess a strong understanding of general litigation. This position offers an opportunity to work in a dynamic environment where organizational skills and legal expertise are highly valued.

Responsibilities

• Provide day-to-day litigation support to attorneys handling complex civil matters
• Prepare, format, proofread, and file pleadings, motions, discovery, and correspondence
• Calendar deadlines, hearings, depositions, and trial dates
• Coordinate service of process, subpoenas, and records requests
• Prepare attorneys for trial and arbitration including trial exhibits and binders
• Screen potential clients for conflicts and organize and maintain electronic case files
• Assist with discovery management, including document production and indexing
• Communicate professionally with clients, opposing counsel, courts, and vendors
• Manage court filings and e-filings in California state and federal courts

Requirements

• Minimum of 5 years of experience as a litigation assistant.
• Strong familiarity with California civil procedure and court rules
• Experience with e-filing in California Superior Courts (and federal courts preferred)
• Excellent written communication, proofreading, and organizational skills
• Proficiency with Microsoft Word, Outlook, Adobe, and document management systems
• Ability to manage multiple deadlines in a fast-paced litigation environment
• Professional demeanor, discretion, and reliability
• Demonstrated ability in legal drafting, proofreading, discovery and document review.
• Proficiency in document management systems and data entry accuracy.

Preferred but not required

• Paralegal experience, experience in construction and business litigation