Job Details

Are you an experienced Accounts Payable Analyst with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Accounts Payable Analyst to work at their company in San Rafael, CA.

Primary Responsibilities/Accountabilities:

AP Email Inbox

• Wholly owns AP inbox and reviews each email thoroughly
• Respond to all general inquiries and only delegate emails to the respective analyst if:
• The email is a response in a thread between the sender and the analyst
• The email is a complex inquiry that requires a higher-level response

Mitigate Escalations

• Review each email and alert the appropriate team member should it appear that it's moving in the direction of escalation. If something is clearly escalating, alert Sr. Manager for visibility.
• If an email is unable to be answered in a timely fashion, an acknowledgement will be provided to the sender to assure them that their email is being addressed, but there may be a delay due to (insert brief description of reason).

Physical Mail

• Scan invoices to the processing team
• Review statements to determine whether necessary to distribute to the respective analyst or not
• Reach out to suppliers sending physical mail and request that invoices/statements solely be emailed to AP to reduce duplicate efforts and waste consumption

A/P Floater

• Back up to analysts when they are out of the office.

Financial Disclosures & Escheats Audits

• Support per Regulatory team requests; review findings with Sr. AP Manager upon completion
• Escheats audit fulfilment; align with the tax team if/when a request is received

Invoice Entries

• Refunds, credit/debit notes, disbursement requests, tax payments, etc. as instructed by AP Sr. Associate