Job Details

Description:

Updated: January 2026
Department: Bioanalytical Sciences (BAS)
Job Title: Sr. Administrative Business Partner
Description:
We are seeking a dynamic and professional individual that can work in a fast-paced
environment providing administrative support. TheAdministrative Business Partner will
provide direct support to Directors in BAS groups, including BioAnalytical Sciences
Operations, Bioassay, Immunoassay, and Mass Spec. In addition, this individual will provide
general administrative support to members of the BAS team and execute on project
coordination activities to support day-to-day business portfolio operations.
This position will report into the BAS Business Manager. He/She will collaborate with other
administrative business partners, within the department, by providing coverage and work load
balance. This individual, when requested by his/her manager, may also collaborate with the
other administrative professionals within Development Sciences, and participate in other
projects as needed.
The administrative professional must exercise sound business judgment and discretion with
sensitive, confidential and proprietary information. This individual is expected to work
independently while being a strong team player by being proactive, creative, self-directed,
and detail-oriented when managing multiple priorities and complex projects.
Job Responsibilities
• Highly skilled in Google Suite and manage shared team drives and complex gCal
scheduling requests with both internal and external stakeholders, potentially across
multiple time zones
• Proficient in all available tech meeting platforms including in room technology, video
conferences, Google Meets, Zoom and global webcasts
• Support the planning and execution of department-wide staff meetings (e.g. Town
Halls, department meetings, etc), meeting logistics including agenda
creation/distribution, meeting materials, catering, room set-up, etc.
• Support & ensure attendees are prepared to participate in meetings including AV
connection, telephony, Zoom info, etc.
• Send communications on behalf of someone (note: complexity depends upon the
person requesting)
• Assist in communications for day-to-day team operations, including changes in
policies, processes, department reminders (e.g. handling of gifts, etc.), team
agreements
• Ensure that employees are recognized for milestones (anniversaries, weddings,
birthdays, etc.) based on department guidelines
• Submit facilities, IT, and Site Service requests
• Manage purchase orders, invoices, payment tracking and vendor maintenance
• Manage distribution lists, print services, office supply process and shipping/receiving
• Manage relationships with internal and external stakeholders, often with a high level
of confidentiality required
• Coordinate certain logistics of moves (space management), in close collaboration with
BAS Business Manager
• Manage and plan team building events & workshops
• Keep up-to-date on available trainings and organize for team and/or other admins in
department
• Process and manage vendor/speaker engagements, contracts and payments, etc.
• Arrange for conference registration, business travel and hotel accommodations,
submit business expense reports as needed
• Upon request, may edit and enhance documents including presentations
• Manage the hiring process by scheduling candidate interviews, arranging candidate
travel (if applicable), manage all logistics for interview day, and administrative
onboarding of new hires
• Manage administrative components and logistics of onboarding (ensure new hires
have information for orientation, welcome events, new devices, etc.)
• Manage departmental gSites, Currents, websites, newsletters, etc. (collect content,
distribute information, oversee maintenance)
• Assist with managing department documents (electronic and hard copy), such as
contracts, memos, including sending out and retrieving off-site storage boxes as
needed
• Assist with coordinating CRO visit logistics, including setting up CRO personnel
on-site visits, meeting setup, and providing logistic related information to CRO
personnel
• May assist in managing the manuscript internal peer review process
• Work with other admins in BAS and the Business Manager to plan BAS events and
provide coverage as needed
Required Skills and Qualifications:
• Min 10 years related administrative, operations or project management
experience (experience gained in pharmaceutical / biotechnology industry is
preferred.)
• Experience working with senior leaders/management
• Ability to handle routine and impromptu assignments with minimal supervision and
multitask, prioritize and execute tasks independently. May assist in the coordination of
work flow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful
information within the team is shared, works with different functions to achieve the
best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive,
confidential and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work,
communicates and ensures standards for accuracy and detail within the team
• In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools
(including gMail, gCal, gSheets, gSlides, Trello, Lucidchart, gMeet, ZOOM) and able
to provide instruction or training to others as needed
• Familiarity with Genentech organization preferred
• BS/BA degree plus 10 years exp
Enable Skills-Based Hiring No Manager's Requested Bill Rate
Additional Details

• Manager's Requested Bill Rate : (No Value)
• Rate Lookup by GEO US : US_Administrative_Assistant_III_CO|G10|31.82-40.22|44.23-55.89
• Planned office work location : (No Value)
• Does On Call apply for this position? : No