Job Details

Executive Assistant to VP Global Supply Chain

Job Summary: Talent Software Services is in search of an Executive Assistant for a contract-to-hire position in San Rafael, CA. The opportunity will be five months with a strong chance for a long-term extension.

Position Summary: We are seeking an exceptional Executive Assistant to support the VP of Global Supply Chain at client. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment and is motivated by the opportunity to impact across the organization.
More than an administrative partner, the Executive Assistant will serve as a trusted extension of the VP of Global Supply Chain. anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on the most critical priorities. In addition, this role provides the opportunity to influence and support other administrative staff, encouraging teamwork, fostering collaboration and building a collegial, collaborative environment. This position is highly cross-functional and global in scope, requiring the ability to navigate multiple time zones, cultures and priorities.

Primary Responsibilities/Accountabilities:

• Serve as the right-hand, anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on critical priorities.
• Orchestrate complex scheduling, travel, communications, and team preparation with discretion, accuracy, and efficiency.
• Serve as a trusted liaison for the VP Global Supply Chain with senior leaders and external partners - ensuring seamless preparation and execution of meetings while representing client with professionalism, poise and executive presence.
• Partner in building and sustaining company culture by supporting off-sites, events, and initiatives that strengthen engagement across client's global sites.
• Support the VP Global Supply Chain and fellow administrative professionals in leveraging digital tools-including emerging technologies like AI-to drive efficiency and unlock new ways of working.
• Draft, review, and refine communications, presentations, and reports with clarity, accuracy, and professional polish.

Qualifications:

• 10+ years of experience supporting senior executives in complex, global, or high-growth organisations.
• A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.
• Demonstrated success in managing interactions with senior leadership teams.
• Exceptional organisational skills with the ability to manage multiple, shifting priorities in high-pressure environments.
• Superior written and verbal communication skills, with executive-level polish.
• Strong problem-solving ability and creativity in approaching challenges.
• Experience mentoring or leading administrative professionals.
• Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.

If this job is a match for your background, we would be honoured to receive your application!

Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk!