Job Details

Job Full Description

Hours: 7:30 am- 4:00 pm

SUMMARY: Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.

DUTIES AND RESPONSIBILITIES:

• Writes, types, or enters information into computer

• Prepare correspondence

• Responsible for bills, statements, receipts, check or other documents

• Responsible for copying information from one record to another

• Responsible for answering high volume of incoming calls

• Conveys messages

• Performs data entry

• Prepare daily invoicing

• Sort and file records

• Stamps, sorts and distributes mail

• Photocopies documents and supports sales team and other staff

• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Minimum of two years office experience.

• Excellent verbal and written communication skills.

• Keystroke a minimum of 40 wpm.

• Commitment to excellence and high standards.

• Acute attention to detail.

• Ability to understand and follow written and verbal instructions

• Strong organizational skills.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

• Ability to perform diversified clerical functions and basic accounting procedures.

• Computer skills experience in: Accounting software, internet software, inventory software, order processing systems, spreadsheet and word processing software

COMPETENCIES:

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand

• Frequently required to walk.

• Frequently required to sit.

• Continually required to use hands and fingers.

• Occasionally required climb, balance, bend, stoop, kneel or crawl.

• Continually required to talk or hear.

• Occasionally required to lift/push light weights (25-50 pounds)

• Specific vision abilities required for this job include: close vision, distance vision, peripheral, depth, and ability to adjust or focus

• Exposure to moving mechanical parts

• Exposure to fumes, airborne particles, or toxic chemicals

• Exposure to outside weather conditions

• The noise level in the work environment usually is moderate to loud

Fremont, CA
3376
39510 Paseo Padre Parkway
Suite 350
Fremont, CA 94538