Job Details

Program Analyst

DO-CA-OP-Admin-Immediate

Full Time

88216BR

Job Summary

This Program Analyst, School of Medicine Administrative Initiatives uses advanced operational concepts and objectives to manage and execute complex initiatives across the School of Medicine (SOM). The incumbent will oversee a broad range of programs and processes with significant impact across the organization, requiring in-depth evaluation, strategic development, and implementation of innovative solutions. Key responsibilities include:

Leadership Development Program (LDP): Manage all aspects of the SOM Leadership Development Program, including application processes, program development, speaker coordination, mentorship components, and advisory board management. Develop strategies for education, communication, and process improvement to enhance program outcomes.

Achievement Awards & Recognition Programs: Oversee nomination submission and review processes for SOM Achievement Awards, ensuring alignment with program goals. Manage administrative aspects of SOM SPOT awards and collaborate with HR and stakeholders to implement process improvements.

Human Resources Liaison: Partner with the Director of Administrative Services to serve as HR liaison for SOM Dean's Office, conducting analyses of complex HR systems and processes, submitting and approving transactions, and recommending improvements for organizational efficiency.

Event Planning and Coordination: Lead planning efforts for key SOM events, including the annual CAO/DOMT Retreat, Manager Grand Rounds, onboarding programs, and recruitment processes for SOM CAO and Dean's Office staff leadership positions. Develop agendas, materials, and communications to ensure successful implementation.

Program Analysis and Development: Conduct research and analysis to identify best practices, recommend process improvements, and develop innovative strategies for leadership development, recruitment, and performance evaluation programs.

Administrative Leadership: Direct ad-hoc projects and administrative initiatives, including compensation surveys, focal equity reviews, and performance evaluation processes. Provide data analyses and recommendations to support strategic decision-making.

The ideal candidate will regularly work on initiatives requiring independent judgment, advanced analytical skills, and the ability to manage projects and programs with broad impact across the organization. This role involves collaboration with high-level stakeholders, development of new systems and processes, and oversight of multiple complex programs.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $90,700 - $193,500 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The School of Medicine comprises 28 academic departments, 8 organized research units, and 6 interdisciplinary research centers at seven major sites throughout San Francisco and in Fresno. Its primary clinical training sites are located at the UCSF Medical Center, Zuckerberg San Francisco General Hospital, the San Francisco Veterans Affairs Medical Center and UCSF-Fresno.

The School of Medicine is the academic home to approximately 3,600 faculty and 4,200 trainees, medical students and fellows. The School employs about 6,500 staff and non-faculty academics, with an annual operating budget of approximately $4 billion.

A few examples of the School's excellence include:

• Receives more National Institutes of Health funding than any other school of medicine
• Is ranked in Tier 1 for both primary care and research, reflecting our dual commitment to advancing medical knowledge and delivering outstanding patient care. (source US News and World Report)
• Provides faculty for UCSF Health-UCSF Medical Center which is tied as the No.1 hospital in California and ranked best in the state for cancer, geriatrics, neurology and neurosurgery, pulmonology and rheumatology. (source US News and World Report)

The Dean's Office provides leadership to the School as well as serves as a central service unit and resource for the many diverse constituents. The immediate Dean's Office comprises a variety of faculty and staff who support the Dean and the planning and execution of the Dean's priorities.

Required Qualifications

• Bachelor's degree in related area and five+ years of experience or equivalent experience / training.
• Advanced knowledge of common organizational- or research-specific and other computer application programs.
• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling, and political acument skills.
• Ability to use discretion and maintain all confidentiality.
• Demonstrated outstanding project management skills.
• Thorough knowledge of organizational or initiative processes, protocols and procedures.
• Ability to multi-task with demanding timeframes.
• Advanced knowledge of applicable policy analysis techniques.
• Advanced analytical / problem-solving skills.
• Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.
• Proven experience in relationship building, collaboration and coordination with administrative professionals across an organization.
• Excellent analytical, critical thinking, project management, and problem recognition, avoidance, and resolution skills.

Preferred Qualifications

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Advanced knowledge of common University-specific computer application programs.
• Expert knowledge of organization's protocols and channels for operational execution.
• Expert knowledge of UCSF, including its mission, vision, goals, policies, and infrastructure; strong knowledge of current affairs and issues impacting the University's mission of teaching, research and public service.
• Advance knowledge of Smartsheet

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

005258 PROJECT POLICY ANL 4 RP

Job Category

Professional (Non-Clinical)

Bargaining Unit

Research and Public Service Professionals (RP)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday; 8:00 AM - 5:00 PM; 2 days onsite