Job Details

Payroll & Accounts Payable Specialist

We're looking for a detail-oriented Payroll & Accounts Payable Specialist to manage end-to-end payroll processing while also overseeing accounts payable operations. This role is critical to ensuring employees and vendors are paid accurately, on time, and in compliance with all applicable laws and policies.

Responsibilities

• Process bi-weekly/monthly payroll accurately and on time, maintaining records for earnings, deductions, taxes, and benefits.
• Ensure compliance with federal, state, and local payroll regulations, including support for year-end processes (W-2s and required filings).
• Partner with HR and internal stakeholders on new hires, terminations, compensation updates, and benefits deductions, resolving payroll discrepancies as needed.
• Manage accounts payable operations, including vendor invoices, employee expense reimbursements, and payment processing (ACH, check, wire).
• Maintain accurate vendor records, reconcile AP subledger to the general ledger, and support month-end close, audits, and reporting.

Required Skills

• 25 years of experience in payroll and/or accounts payable.
• Strong knowledge of payroll tax regulations and compliance (federal, state, and local).
• Experience running payroll for hourly/non-exempt employees, including overtime and timekeeping inputs.
• Experience supporting multi-state payroll (registrations, ongoing compliance, and state-specific requirements).
• Experience managing payroll for employees on leave (parental, medical, disability, etc.).
• Proficiency with payroll/accounting tools (ie: Ramp, ADP, NetSuite, QuickBooks, or similar).
• Strong attention to detail with the ability to build and follow controls/checks to catch errors before payroll runs.
• Proficiency in Excel and comfort reconciling payroll and AP reporting.
• Ability to handle confidential information with discretion in a fast-moving environment.

Bonus Skills

• CPP (Certified Payroll Professional) or similar certification
• Experience supporting international payroll or working with global payroll vendors.
• Experience scaling payroll processes in a high-growth startup environment.
• Rippling payroll experience

$110,000 - $125,000 a year

At this time, Gridware is unable to provide visa sponsorship or immigration support for this role. We're only able to consider candidates who are currently authorized to work in the country of employment without visa sponsorship now or in the future.

This describes the ideal candidate; many of us have picked up this expertise along the way. Even if you meet only part of this list, we encourage you to apply!

Benefits

• Health, Dental & Vision (Gold and Platinum with some providers plans fully covered)
• Paid parental leave
• Alternating day off (every other Monday)
• "Off the Grid", a two week per year paid break for all employees.
• Commuter allowance
• Company-paid training