Job Details

Legal Secretary - Labor & Employment

Location: Oakland or San Francisco, CA, in-person then hybrid 3/2
Position Type: Full-Time, Non-Exempt
Pay Range: $85,000 - $115,000 annually

A law firm is seekinga full-time Legal Secretary to support attorneys in its Labor & Employment practice. This is a non-exempt position with a 7.5-hour workday.
Key Responsibilities

• Provide administrative and secretarial support to partners and associates
  
• Draft, proofread, and revise legal documents, correspondence, and reports
  
• File documents with courts and administrative agencies, including electronic filing
  
• Assist with preparation for meetings, depositions, hearings, mediations, and trials
  
• Maintain attorney calendars, contacts, and electronic case files
  
• Review and route incoming mail appropriately
  
• Enter attorney time and coordinate with billing staff on invoicing
  
• Prepare new client matter memos and track matter status
  
• Process check requests, vendor payments, travel arrangements, and expense reimbursements
  
• Provide backup support to other secretaries as needed
  
• Work overtime as required and perform additional duties as assigned
  

Qualifications

• High school diploma required; bachelor's degree preferred
  
• 7-10 years of legal secretary experience, preferably supporting senior attorneys
  
• Experience in a law firm environment
  
• Proficiency in Microsoft Office Suite and Adobe Acrobat
  
• Knowledge of electronic document management, time entry, and calendaring systems (NetDocuments, Best Authority, CompuLaw/ProLaw; Aderant preferred)
  
• Strong written and verbal communication skills; excellent organizational skills and attention to detail; ability to manage multiple deadlines in a fast-paced environment
  
• Labor & Employment experience is preferred but not required
  

Equal Employment Opportunity

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $115,000.00 per year

Search managed by: Laura Londono

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.