Job Details

Administrative Assistant (Legal)

Oakland, CA | Full-Time | On-Site | Non-Exempt

A well-established law firm is seeking a full-time Administrative Assistant to support its Oakland office. This is a non-exempt position requiring five days per week on-site. The ideal candidate has prior experience in a legal or professional services environment and brings professionalism, strong organizational skills, and a client-service mindset to a front-office role.

Key Responsibilities

• Serve as the first point of contact for visitors and callers; answer and route phone calls, manage voicemails, greet guests, and validate parking
• Maintain a professional, organized reception area and common office spaces
• Order and manage office and kitchen supplies; coordinate with vendors as needed
• Prepare and process expense reports, reimbursements, and payment submissions
• Liaise with building management and parking offices regarding access and maintenance requests
• Coordinate building and parking access for new hires and departing employees
• Partner with HR and Office Management on onboarding and office setup
• Provide general administrative support, including conference room scheduling, meeting preparation, mail handling, and courier coordination
• Perform additional administrative duties as assigned

Qualifications

• High school diploma or GED required; associate degree or administrative training preferred
• 35 years of experience in a legal or professional services environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Reliable, discreet, and capable of maintaining a polished front-office presence

Compensation & Benefits

• $55,000 $70,000 annually (hourly equivalent), depending on experience and qualifications
• Competitive health insurance benefits
• 401(k) with partial employer match, subject to eligibility requirements

Equal Employment Opportunity

This employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, marital status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Military connected talent encouraged to apply

Ref: US_EN_27_849100_3115785