Job Details

Build Your Future, Strengthen Communities - Grow with CIMS

One of the fastest-growing HOA management companies in Northern California is looking for a full time onsite Administrative Assistant to join us in San Ramon, CA! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service-come join our team! Our pay range is from $20 - $23/hour

Learn More About CIMS:

Why Work at CIMS?

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, Vacation, Sick and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!

How you will make an impact

• Manage daily office operations, ensuring a welcoming environment for clients and visitors.
• Utilize Microsoft Excel and Microsoft Outlook to manage documents, schedules, and communications effectively.
• Oversee calendar management for meetings, appointments, and events.
• Assist with clerical tasks such as mailing, copying, filing, typing, and data entry as needed.
• Process daily mail and checks from clients.
• Process/Prepare state forms for clients.
• Administrative tasks and/or projects assigned by the Office Manager
• Ability to work onsite Monday - Friday - 8am-4:30pm

• Excellent verbal and written communication.
• Strong time management skills, strong organizational skills with the ability to multi task
• Excellent interpersonal and communication skills, friendly, courteous and helpful.
• One year of computer proficiency and keyboarding skills, specifically Microsoft Office
• Strong attention to detail
• Strong ability to work independently but also as part of a team.
• Strong desire to succeed and contribute in a professional environment.
• Commitment to company values.
• Must have a clean driving record, will need to be able to drive locally a couple times per week.
• High School diploma or GED
• Punctual attendance
• Experience in HOA management, property management, real estate, or escrow is a plus.