Job Details

Executive Assistant To The Head Of School

Lick-Wilmerding High School - San Francisco, CA 94112

Salary Range: $130,000.00 - $150,000.00 Salary/year

Position Type: Full Time

Job Shift: Full-Time

Education Level: Bachelors Degree

Category: Education

Description

Reports to: Head of School

Status: Full-time, exempt

Start Date: July 1, 2026

Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.

ABOUT LICK-WILMERDING HIGH SCHOOL

Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.

POSITION SUMMARY

The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school's leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.

The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school's values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment.

The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.

Essential Functions

• Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.
• Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.
• Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking
• Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.
• Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.

Meeting & Event Preparation

• Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
• Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.
• Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.

Administrative & Operational Support

• Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.
• Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
• Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.
• Leverage technology tools and platformsincluding AI-assisted tools, automation, and school information systemsto streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.
• Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.

Values & Community

• Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.
• Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.
• Provide other duties as assigned in support of the Head of School and school community.

Qualifications

• Bachelor's degree required.
• Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.
• High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.
• Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.
• Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.
• Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school's organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.
• Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.
• Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor.
• Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.

Ideal Candidate Will Bring

• A commitment to creating a welcoming, inclusive, and student-centered school environment.
• A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.
• A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.

To apply, interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.